Office Specialist II - Board of Medicine - Licensing Specialist

If you are a current State of Maine employee, you must complete your application through the internal application process (Find Jobs Report). Please apply using your PRISM account. If you are on Seasonal Leave and do not have access to PRISM, contact your local Human Resources representative for application information.

Department of Professional and Financial Regulation (and Boards) - Maine Board of Licensure in Medicine

Job Class Code : 6550

Grade : 19 - Administrative Services

Salary : $20.23 - $28.02 (hourly)

Location : Augusta, ME

Opening Date : November 5, 2025

Closing Date : November 21, 2025 12 : 01am

The Board of Licensure in Medicine protects the health, safety and welfare of Maine citizens through the licensing and regulation of allopathic physicians (MD) and Physician Associates (PA). The Board is looking for a motivated, detail-oriented candidate to help fulfill its mission by timely processing applications for licensure.

The Maine Department of Professional and Financial Regulation Board of Licensure in Medicine ("Board") seeks an Office Specialist II.

Primary responsibilities include :

• Process original and renewal license applications filed with the Board for physicians and physician associates, including entering license information and fee payments into the Agency License Management System (ALMS)
• Liaise with the Federation of State Medical Boards to develop enhancements to uniform applications for licensure
• Verify identity, education and training of applicants for licensure, including use of the Federation Credentials Verification Service
• Explaining the Board's applicable statutes, rules and processes to applicants for licensure
• Prepare memos and reports to the Board regarding license issues
• Present certain license applications to the Board for review and action
• Prepare and send correspondence related to licensure issues

To be successful in the position you must have knowledge of and experience in :

Minimum Qualifications :

Training, education or experience in administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope or functionally diverse and 2) the ability to use independent judgment, initiative and decision making on complex administrative matters. All positions in this classification assume the qualifications of : Office Assistant I, Office Assistant II, Office Associate I, Office Associate II and Office Specialist I.

Contact Information :

Questions about this position should be directed to Valerie Hunt, Assistant Executive Director, Maine Board of Licensure in Medicine at (207) 287-3605 or Valerie.A.Hunt @maine.gov.

Benefits of working for the State of Maine :

No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including :

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note : Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you're looking for a great next step, and want to feel good about what you do, we'd love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you're currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.

If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.