Supervising Civil Clerk

Sheriff's Department Position

This recruitment will establish an employment list to fill current and any future vacancies within the Sheriff's Department. The anticipated life of the employment list is six months. If interested in employment for this position for current or future vacancies, please submit an online application for consideration.

Current vacancy is with the Sheriff's Department located in Visalia. The anticipated life of the list is six months.

Typical Duties

• Plan, assign and supervise the work of staff engaged in receiving and processing civil subpoenas, civil process, garnishments, levies and related documents.
• Conduct group or individual conferences with staff to discuss or interpret departmental rules, regulations, and policies.
• Confer with staff on the more difficult civil processes, procedures and bookkeeping problems.
• Review the quantity and quality of work performed by unit workers and develop, implement and monitor plans to correct substandard performance.
• Establish and prepare departmental case records for the service of civil subpoenas, civil process, garnishments, levies and related documents.

For a full list of duties for this position, please click here .

Essential job duties may be assigned that are not listed above but are relative to this job classification. (Reasonable accommodation will be made when requested and determined by the County to be appropriate under applicable law.)

Minimum Qualifications

Minimum qualifications are used as a guide for establishing the education, training, experience, special skills and / or license which are required and equivalent to the following.

Education : Equivalent to completion of the twelfth (12th) grade, preferably supplemented with bookkeeping coursework.

Experience : Two (2) years of experience as a Civil Clerk in a Sheriff's Records Division or four (4) years of general clerical bookkeeping experience in a legal office.

Knowledge of : Legal forms and terminology. Policies and procedures for receiving and filing legal documents in compliance with local, state and federal regulations. Double and single entry bookkeeping methods. Procedures to receive and disburse funds.

Skill / Ability to : Work and communicate effectively with people of various education and socioeconomic backgrounds by respecting beliefs, interpersonal styles and behaviors of both clients and co-workers. Operate contemporary office equipment inclusive of computer, keyboard, and all applicable electronic equipment. Perform advanced bookkeeping work including preparing and reconciling financial reports and making adjusting and closing entries. Read, interpret and analyze legal and financial documents, accounts and records.

Additional Information

Candidates selected will be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted, which may include a re-investigation every 10 years for some positions. An Employment Eligibility Verification using E-Verify may be required on the first day of employment for some positions. Some job classes may also require a physical exam. College Cost Reduction Access Act : This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan service or visit : https : / / studentaid.gov / manage-loans / forgiveness-cancellation / public-service

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