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Bid/Contract Administrator
Bid/Contract AdministratorHemphill Construction Company • Florence, MS, US
Bid / Contract Administrator

Bid / Contract Administrator

Hemphill Construction Company • Florence, MS, US
13 hours ago
Job type
  • Full-time
Job description

General Summary of Position

Responsible for all activities necessary to prepare new bid packages, maintain bid reports, contracts, create and maintain job files, and a variety of administrative duties as assigned by project management.

Essential Functions

  • Assist with construction bid paperwork.
  • Assemble contract bonds and insurance projects as they are awarded.
  • Assist all project managers with various tasks as needed, such as preparing copies of submittals, typing letters, and shipping documents and items to engineers and vendors.
  • Maintain job files digitally and in hardcopy.
  • Coordinate preparation for bids to include business licenses, bid bonds, file quotes, prepare bid packages for submittal, set up & maintain job files.
  • Provide bidding report weekly and collecting bid tabulations.
  • Notarize documents as needed.
  • Provide back-up support to the office manager as needed.
  • Provide support to management as needed.

Required Knowledge, Skills and Abilities

  • Ability to analyze information with attention to detail and emphasis on accuracy.
  • Must be able to communicate in a professional manner with internal and external personnel.
  • Must be willing and able to m aintain employee confidence and protects confidential information.
  • Understanding of generally accepted accounting principles.
  • Ability to prioritize various assignments which may be in progress simultaneously,
  • Ability to work independently, as well as, collaboratively with other departments.
  • Proficient in Microsoft Office and data entry, particularly Excel,
  • Ability to meet attendance schedule with dependability and consistency.

    • Required Education, Training and Experience

  • High school diploma or equivalent (GED) required; Associates Degree in Business, Accounting or a related field preferred.
  • 3+ years of administrative, accounting or office experience required.
  • Ability to acquire and maintain a Mississippi Notary.
  • Vista by Viewpoint experience would be beneficial.

    • Work Environment

  • Regularly works in an inside office setting with minimal exposure to outside conditions.
  • Must be able to lift, push, pull or carry objects up to 20 pounds; sit for long periods.
  • Requires good manual dexterity (hand, hand with arm, two hands) and multi-limb coordination.
  • Noise level is generally quiet.

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