Administrative Assistant III

Administrative Assistant III

Location : Houston, TX

Summary : The Administrative Assistant provides critical operational and administrative support to the organization. This position plays a key role in coordinating events, managing expense reports, supporting travel arrangements, and assisting with day-to-day administrative activities. The role ensures seamless coordination between departments, vendors, and internal stakeholders while maintaining accuracy, professionalism, and compliance with company procedures. The Administrative Assistant reports to the General Services Manager, with assignments and responsibilities further defined through the administrative pool support structure.

Job Duties

Office Administration and Admin Support

• Maintain a well-organized, efficient, and professional office environment.
• Manage incoming calls, emails, and communications, directing inquiries as appropriate.
• Prepare correspondence, reports, presentations, and spreadsheets with a high level of accuracy and attention to detail. Ensure all documents meet the highest standards in terms of accuracy, format, and content.
• Provide general administrative support, such as copying, filing, and organizing documents.
• Support calendar management and scheduling of meetings, appointments, and conferences.
• Prepare, reconcile, and submit expense reports.
• Track costs and monitor expenditures to align with approved budgets and internal order allocations.
• Support the purchasing process and maintain vendor documentation as required.
• Order, setup, cleanup, and coordinate payment for catering orders.

Event Coordination

Travel and Scheduling

Special Projects

Job Requirements

Minimum education required of the position :

Minimum experience required of the position :

Minimum knowledge, skills and abilities required of the position :

About Teal Energi :

TealEnergi is a technical manpower provider with extensive experience supporting the successful execution and operation of major capital project investments. Forged through a desire to provide best-in-class service to clients, candidates, and contractors alike, TealEnergi works through its offices nationwide to provide regional support to a wide range of sectors including both traditional energy and energy transition initiatives (e.g., LNG, hydrogen, wind, solar), as well as manufacturing, mining, and infrastructure.

TealEnergi is committed to fostering, cultivating and preserving a culture of diversity, equity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, age, disability, ethnicity, gender or gender identity, language, national origin, physical or mental ability, political affiliation, religion, sexual orientation, or protected veteran status.