New Patient Scheduler

University Staff

Description

University of Colorado Anschutz Medical Campus

Department :

Department of Obstetrics and Gynecology, Division of Gynecologic Oncology

Job Title : Administrative Assistant I

Working Title : New Patient Scheduler

Position # : 00841477 - Requisition # : 38134

Job Summary :

In the Department of Obstetrics and Gynecology, Division of Gynecologic Oncology we are one of the largest group of physicians dedicated to women's cancer care in the Rocky Mountain region and in the United States with an unsurpassed surgical and medical expertise. Our group of 13 gynecologic oncologists, 2 physician assistants and advanced pelvic surgeons offer state of the art surgical interventions , cutting edge chemotherapy , we have done more HIPEC cases than anyone in the country, and a vast array of clinical trials to best tailor treatment to your individual needs. We currently have an opening for a New Patient Scheduler.

The individual in this position will function as the liaison between the patient and the providers for all non-clinical issues including scheduling office visits and procedures within the clinics, communicating pre-appointment instructions and appointment confirmations, obtaining records and pathology slides, and insurance verifications as necessary. The New Patient Scheduler will NOT disseminate any clinical information such as diagnosis, test results or post care instructions.

They must be able to analyze the faculty's availability when scheduling patients for new patient visits. Must understand the length of time needed for a particular visit type and schedule patient appropriately. They must be able to identify conflicts in these schedules, review them with the appropriate physician and resolve them in a timely manner.

This position interacts with patients, faculty, scheduling staff, research staff, clinic staff, hospital and department administration, and insurance representatives daily in providing support for scheduling appointments and surgeries. This position may also support some administrative needs of assigned providers. This position will work under the direction of the Gynecologic Oncology Scheduling Supervisor.

Supervision Received : This position will report to the Scheduling Supervisor

Supervision Exercised : This position will not have any direct reports

Duties :

95% Scheduling Support

Assist with registering and scheduling new Gynecologic Oncology patients at our main campus and satellite locations.

Assist with procuring new patient medical records in a timely manner.

Collaborate with clinical care team to determine appropriate scheduling and specialty care.

Review the Gynecologic Oncology referral workqueue each day and schedule patients from this list according to the Cancer Center protocol.

Route correspondence to referring physicians and other appropriate care providers.

Ensure insurance authorizations are obtained for new patient consultations prior to scheduled appointment.

Shared maintenance of the Gynecologic Oncology clinic master schedule.

Share in answering incoming telephone calls from patients and referring physicians.

Potential to assist with scheduling Gynecologic Oncology OR cases as directed by clinic nursing staff and physicians.

Assist with scheduling return patient visits and gathering medical records for satellite locations.

5% Administrative Support

Provide administrative support to Gynecologic Oncology faculty as needed.

Perform broad range of high-level administrative duties as requested

This individual may be required to assist out of town patients with information regarding hotel accommodations.

This individual may need to request approval from the Cancer Center Medical Director for an indigent patient and communicate this information to the patient or referring physician

Work Location :

This role is primarily in person 3-5 days per week on the Anschutz Medical Campus, with an option to work 0-2 days per week remotely while remaining available as needed for in-person meetings.

Why Join Us :

The University of Colorado Gynecologic Oncology is a women's health oncology practice dedicated to treating, curing and providing support for reproductive cancers. As the only National Comprehensive Cancer Network in the rocky mountain region, CU's Gynecologic Oncology group provides patients with the highest level of expertise available delivered in compassionate and individualized care.

The Gynecologic Oncology team at CU is the largest board-certified gynecologic oncology team in Colorado and also serves as part of the larger University of Colorado Department of Obstetrics and Gynecology. With access to an intensive care unit, cutting-edge equipment and facilities, as well as multiple teams of subspecialists in female health, we can address even the most complex cases.

US News & World Report named University of Colorado Gynecologic Oncology high performing in the area of Ovarian Cancer Surgery and Uterine Cancer Surgery in their Best Hospitals report.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including :

Medical : Multiple plan options

Dental : Multiple plan options

Additional Insurance : Disability, Life, Vision

Retirement 401(a) Plan : Employer contributes 10% of your gross pay

Paid Time Off : Accruals over the year

Vacation Days : 22 / year (maximum accrual 352 hours)

Sick Days : 15 / year (unlimited maximum accrual)

Holiday Days : 10 / year

Tuition Benefit : Employees have access to this benefit on all CU campuses

ECO Pass : Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage .

Qualifications :

Minimum Qualifications :

One (1) year of relevant experience in an occupation related to the work assigned to this position

Substitution : A combination of related education and / or relevant experience in an occupation related to the work assigned equal to one (1) year

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications :

EPIC experience.

MS Office experience.

Bilingual, Spanish-speaking.

Understanding of HIPAA practices and patient confidentiality.

Experience with appointment scheduling and insurance verification.

Two (2) years or more of administrative experience in a health-care setting.

Knowledge, Skills and Abilities :

Ability to communicate effectively, both in writing and orally.

Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

Outstanding customer service skills.

Attention to detail

Demonstrated commitment

Ability to multitask efficiently and effectively while maintaining quality control standards.

Ability to perform basic filing, office procedures and word processing.

How to Apply :

For full consideration, please submit the following document(s) :

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address.

Questions should be directed to : Kelly Dallenbach at Kelly.Dallenbach@cuanschutz.edu

Screening of Applications Begins :

Immediately and continues until position is filled.

Anticipated Pay Range :

The starting salary range ( or hiring range ) for this position has been established as HIRING RANGE $38,000-$44,384

The above salary range ( or hiring range ) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator : http : / / www.cu.edu / node / 153125

Equal Employment Opportunity Statement :

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement :

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu .

Background Check Statement :

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement :

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program .

Application Materials Required : Cover Letter, Resume / CV, List of References

Job Category

: Administrative Support and Related

Primary Location

: Hybrid

Department : U0001 Anschutz Med Campus or Denver - 21608 - SOM-OB / GYN GONC GENERAL OPS

Schedule

: Full-time

Posting Date

: Oct 28, 2025

Unposting Date

: Ongoing

Posting Contact Name : Kelly Dallenbach

Posting Contact Email : Kelly.Dallenbach@cuanschutz.edu

Position Number : 00841477