Business Operations Project Coordinator
Paladin is a boots-on-the-ground solutions partner for building owners. We focus on three key services :
- Building Commissioning
- Direct-to-Owner Engineering for Mechanical, Electrical, and Plumbing Systems
- Sustainability Consulting
Paladin exists to steer successful outcomes by serving building stewards. To fulfill this mission, we focus on sustainability consulting to define aspirational goals, engineering to develop the ways to achieve those goals, and commissioning to verify those goals are achieved. We are emission-reduction focused looking to pragmatic applications of technology and practice in support of building excellence. Our values reflect the team and culture enabling us to improve ourselves, our customers, and our communities one step at a time.
Paladin is seeking an enthusiastic Business Operations Project Coordinator to support the president in the firm's day to day operations. As a Business Operations Project Coordinator, you will be responsible for responding to client inquiries, drafting proposal letters, and assisting with budget development. In addition, you will be responsible for coordinating and delivering project deliverables.
This is a full time position out of our Lexington, KY office.
What You'll Do
Maintain CRM and coordinate client communications within the companyTrack proposal status, and manage follow-upsAssist with the development of presentations, reports, and case studiesPrepare and manage project documentation (agendas, meeting minutes, submittals, reports)Track task lists, deliverables, and deadlines in coordination with each projectPull, populate, polish and deliver documentations after client meetingsSupport leadership with budgeting, reporting, and administrative logisticsCollaborate with cross-functional teams to meet client deliverablesDeliver documents that are well-written, technically accurate, and well-formattedDuties will be added, removed, or modified as necessaryWhat We're Looking For
Bachelor's degree in Business Administration, Environmental Science, Engineering, Construction Management, or related fieldMinimum of two (2) years of related experience in A / E / C industryHigh level of attention to detail to ensure accuracy and excellent organizational skillsExperience with Microsoft Office (Excel, Word, Powerpoint, Outlook, Forms, Teams)Ability to work on multiple tasks with minimal supervision while planning, scheduling, and completing tasks within established deadlinesStrong verbal and written communication skills including spelling and grammarAbility to complete mathematical calculations such as unit conversions, scaling, percentages, and averagesProject management experience is a plusExperience with A / E / C industry specific software is a plusA valid driver's license and reliable transportationAbility to pass background check to work with correctional facilities and primary and secondary educational facilitiesPhysical Requirements
Extended periods of time working on a computer and computer accessories (keyboard, mouse, etc)Local travel for client meetings or to job sitesWhat We Offer
Medical, Dental, and Vision InsuranceFlexible Spending Account and Dependent Care Reimbursement AccountCompany-paid Short-Term Disability, Long Term Disability, and Life Insurance401(k) with company matchCell phone reimbursement13 Paid Holidays and a generous PTO policyPaladin, Inc. is an Equal Opportunity Employer. Your application will be considered regardless of race, color, national origin, age, disability, gender, sexual orientation, gender identity or expression, marital status, or veteran status. You must be legally authorized to work in the U.S.