Executive Assistant

Assessor

This is a professional position exercising independent judgment, discretion, and confidentiality supporting the Assessor, his schedule, interactions, and communications with taxpayers, the media, other government officials, and private organizations in the furtherance of the Assessor's role in achieving statutory requirements and otherwise identified goals and responsibilities. At direction of the Assessor, this position supports the Chief Deputy as well. This job description may be updated at any time to accommodate evolving requirements and responsibilities of the Assessor's Office. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions of the position. All offers for employment are contingent upon a positive background check.

Working under the general supervision of the Assessor, this position will :

• maintain the Assessor's calendar and contact lists,
• develop programmatic contacts with various civic groups, professional associations, and other organizations,
• develop and schedule frequent speaking engagements for the Assessor,
• support audio / visual presentations and maintain necessary materials for speaking engagements,
• regularly meet with the Assessor to discuss availability requests, contacts, and inquiries from media. vendors, government organizations, private organizations, and other entities,
• develop and implement processes for screening, forwarding, responding, or appropriately processing all of the Assessor's communications; produce and distribute internal and external emails, memos, letters, and reports at the direction of the Assessor,
• greet and provide support to office visitors of the Assessor,
• organize, schedule, evaluate, and be prepared to attend and maintain detailed notes of the Assessor's meetings, presentations, and appointments,
• employee will be required to work outside of normal business hours,
• expected to help train co-workers, and perform other duties as assigned.

Required Skills, Knowledge, and Abilities :

Education and / or Experience :

BS or BA from an accredited four-year college or university, preferred in Business Administration, Marketing, Communications, Public Relations or related fields, OR significant, successful related work experience.

Language Skills :

Ability to read, analyze, and interpret general business media, professional journals, or governmental regulations.

Ability to write reports, business correspondence, and procedure manuals.

Ability to effectively present information and respond to questions from groups, managers, coworkers, taxpayers, and the general public.

Mathematical Skills :

Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability :

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or scheduled form.

Certificates, Licenses, and Registrations :

Must maintain a valid driver's license, and maintain a personal vehicle and related insurance.

Mileage incurred for attending speaking engagements in support of the Assessor will be compensated.

Must be qualified to obtain a Notary Permit.

Upon hire, obtain Certificate of Advanced Accreditation as provided for in Title 68 O.S. 2816.

Physical Demands :

The employee is regularly required to use arms, hands, and fingers to handle, feel, or reach. They are also required to speak and listen. The employee is frequently required to move about independently. The employee must frequently lift and / or move up to 25 pounds. Specific vision abilities required by this job include close, distance, peripheral, depth perception, and the ability to adjust focus.

Work Environment :

The noise level in the office work environment is usually moderate. Employee must maintain a vehicle to drive, and is expected to work occasional evening and weekend hours outside of the office as required for Assessor speaking engagements and community events.

Benefits Provided, and Offered :

The full-time incumbent will be eligible for the full package of Tulsa County Benefits according to the existing eligibility schedule, to include :

Retirement Plan, 457 Deferred Compensation, 401a Match, Post Employment Health Plan, Pre-tax Flexible Spending Account, Credit Union, Covered Parking, Education Tuition Assistance, thirteen paid holidays, 15 days' vacation, and up to 1040 hours of personal leave, both accrued monthly.

Insurance Policies Provided or Partially Provided; Health and Prescription, CareATC Clinic, Telemedicine, $50K Life Insurance, Long-Term Disability Optional Insurance

Policies Available : Dental, Vision, Additional Life, Accidental Death & Dismemberment, Short-term Disability, Long-term Care, Cancer, Accident, Critical Illness, ID Theft Protection.