Customer Service

Administrative Specialist

The Administrative Specialist position is mainly responsible for handling and processing customer service inquiries. This position works with customers, vendors, and other outside providers ensuring inquiries are handled in a professional and timely manner. This position includes other general office tasks as needed.

Essential Functions

• Coordinate with customers, and sales teams in processing credits and shipping replacement parts
• Work with transportation and serve as a backup in areas of logistics and work with freight companies to coordinate pick-ups and deliveries as needed
• Assist with invoicing to customers as needed
• Customer service order entry and maintain communications with sales reps and customers
• Serve as a back up to Accounts Receivable clerk collecting and processing payments, posting cash, credit approval using CIT.
• Serve as a back up to Accounts Payable clerk and be able to process outgoing payments as needed
• Assist with inventory including physical counts, compilation, and valuation
• Assist with production scheduling
• Assist with printing production, shipping, and sewing labels
• Assist Purchasing Manager and Plant Accountant with general clerical tasks as needed
• Assist other team members in the front office and receptionist area greeting visitors and handling incoming phone calls as needed

Qualifications

High school diploma or GED preferred

Intermediate to advanced Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

Excellent verbal and written communication

Highly organized and able to meet deadlines

Highly motivated with a desire to learn

Communicate with clients, suppliers, and other employees professionally at all times

Previous experience in an office and clerical role required

Previous experience within the furniture industry preferred

Competencies :

Supervisory Responsibility : This position has no supervisory responsibilities.

Work Environment : This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, etc. At times this role could require being able to work within a warehouse and / or production floor environment for limited amounts of time.

Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or listen. The employee is frequently required to sit, stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type / Expected Hours of Work : This is a full-time position. The hours of work are Monday through Friday, 7 : 00 a.m. to 4 : 00 p.m., for a total of 40 hours per week. The company reserves the right to modify these hours as needed based on the company's needs. Flexibility to work outside of these times could be required.

Travel : No travel is expected for this position.

Other Duties : The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Style-Line Furniture is an upholstered furniture company located in Verona, Mississippi. Style-Line was established in 1969 and operates out of a 350,000 square foot facility. Style-Line manufactures stationary living room furniture and occasional chairs using the most current technology and equipment. In June 2019, Style-Line Furniture was acquired by Elements International. Quality is assured down to the last detail and is backed by a warranty program second to none. Style-Line uses furniture retailers to promote and sell its product. We take great pride in our styling, quality, and service, and 100% satisfied customer is our goal! Our company is one of the leading innovators in bringing style and comfort together. We believe you don't have to sacrifice comfort for style. Our Design Team works very hard to bring the best of both worlds together for our customers. We have everything from traditional to contemporary. Creating a wide variety of selection, allows our customers to have the best selection for their customers. We offer a variety of sofas and sectionals, accent chairs, and additional pieces to go with your buying decisions.