School Finance Specialist

Position Type :

Secretarial / Clerical / Non-Instructional Support / Student Records Secretary

Date Posted : 10 / 29 / 2025

Location :

Glenwood Springs Middle School

Date Available : 12 / 15 / 2025

School Financial Specialist

As part of the main office staff, the Financial Specialist is an integral part of the team that makes our school community feel welcome and supported. Fluency in English and Spanish is highly desirable.

Primary Duties :

• Maintain school activity accounts; make bank deposits, reconcile statements and maintain records of balances and disbursements.
• Write purchase orders and pay bills.
• Maintain all paperwork on file for yearly audit.
• Maintains deposit register.
• Provide monthly activity account reports.
• Track all funds from fundraising events, class fees and building rentals.
• Coordinate sales of activity cards and yearbooks.
• Processes student accounts payable.
• Input and maintain data in the district financial operating system; send necessary paperwork to the district office.
• Oversee building budgets and work with the principal or assistant principal in budget preparation; provide the principal with monthly budget updates and reports.
• Prepare and submit reimbursement requests to the District Office.
• Purchase office supplies.
• Manage and report absence balances for school staff; track and complete substitute teacher reports. (In some schools, this may be assigned to the student management secretary.)
• Process all transportation billings, including reports on allotted miles.
• Maintain copier supplies, copy of counts for billings and maintenance contracts.
• May schedule building usage and rentals.
• Coordinate and assist with athletic scheduling, fee collection, transportation, lodging and officials.
• Required attendance at district trainings.

Other duties as assigned.

QUALIFICATIONS

Knowledge of :

English usage, spelling, grammar and punctuation

Modern office procedures and methods

Extensive knowledge of Microsoft Office programs, especially Word and Excel

Principles and procedures or record keeping and retention

Principles of business and letter writing and basic report preparation

Basic mathematical principles

Principles used in clerical accounting and bookkeeping (financial secretary)

Ability to :

Work efficiently with a service oriented attitude under stressful situations with constant interruption

Perform responsible and complex clerical work

Effectively manage time and multiple responsibilities

Interpret and apply District policies and procedures

Monitor and track budget expenditures (financial specialist)

Independently prepare correspondence and memoranda

Initiate projects to improve building operations

Be detailed oriented

Implement and maintain standard filing system

Recognize and diffuse potentially hostile situations appropriately

Work independently in the absence of supervision

Maintain confidential records and reports

Operate and use modern office equipment including a computer and various software packages

Communicate clearly and concisely, both orally and in writing

Establish and maintain effective working relationships with those contacted in the course of work

EXPERIENCE & TRAINING GUIDELINES

Experience :

Three years of complex administrative support.

Training :

High school diploma or equivalent supplemented by specialized clerical training.

Salary Range and Days Worked

Hourly range : $23.04 to $28.54 / hour, depending on qualified experience

Days worked : 185 days / year (with paid personal time, paid vacation days, and paid time off for holidays and district non-work days such as during winter break and spring breaks)

Benefits : The Roaring Fork School District offers full district paid employee health benefits as well as voluntary vision, dental, and dependent coverage. Other benefits include : paid personal and sick leave, paid parental leave for mothers and fathers, a robust retirement plan under Colorado PERA with a district contribution of over 20% of an employee's wages each month, Employee Assistance programs, a district wellness program, and access to discounted ski passes and other community benefits.

For questions please contact Eric Olsen at eolsen@rfschools.com.