Office Specialist - Project SOAR & UB

Campus

OSU-Oklahoma City

Contact Name & Email

Donovan Kelso,

Work Schedule

Monday through Friday, 8 : 00am-5 : 00pm with occasional evenings and weekends.

Appointment Length

Regular Continuous / Until Further Notice

Hiring Range

$15.52 - $16.14

Hourly

Priority Application Date

Resumes will be accepted until position is filled.

Special Instructions to Applicants

For full consideration, please include a resume, cover letter and contact information for three professional references.

About this Position

Oversee administrative details of the Project SOAR and Upward Bound programs by 50% of time and effort between each program while also assisting Senior Director with monthly reports. Maintains professional office procedures, overseeing office inventory, supporting both programs with clerical assistance, working with multiple program budgets, working with multiple data base systems, and helping with other day to day operations. Interacts with both high school and college level participants and their families.

Required Qualifications

• Associate's in business management, computer information systems, or related fields or equivalent experience. (degree must be conferred on or before agreed upon start date)
• Minimum of one year experience working in a customer service environment.
• Minimum of one year experience working in an administrative support position.
• Experience serving populations eligible for TRIO services which include first generation college, under-resourced, academically at-risk, or students with disabilities or similar programs.

Certifications, Registrations, and / or Licenses :

Valid Oklahoma driver’s license and ability to drive a 15 passenger vehicle.

Skills, Proficiencies, and / or Knowledge :

Preferred Qualifications

Essential Job Functions :

general office record-keeping, client and staff files, project inventory, purchasing

acquisitions, evaluation records, etc.

information is up to date. This also includes managing both programs social

media accounts by posting photos, sharing stories, or responding to posts.

Also, coordinates all needed technical applications for assessment, financial aid,

career, and tutorial services.

maintain budget accountability (purchasing, accounting, IT, physical plant,

business office, bookstore, catering, .

reports, from the SOAR and Upward Bound database systems on a timely basis.

accordance with Project SOAR and Upward Bound Program Managers.

assist with intake and student interview, and selection of students

program forms and public relation materials in conjunction with the Executive

TRIO Director or Program Managers.

development workshops each year, may include TRIO Training programs or

conferences.

The duties listed in this job description are intended only as illustrations of the various

types of work that may be performed. The omission of specific statements of duties

does not exclude them from the position if the work is similar, related, or a logical

assignment to the position.

Working Conditions :

public contact, in person, by telephone, via email, and various communication

platforms.

cultural events, activities and for trainings. Occasional overnight stay may be

required.

Physical Requirements :

equipment.

OSU-Oklahoma City requires this to be a two-person lift).

The work environment and physical demands described here are representative of

those required by an employee to perform the essential functions of this job with or

without reasonable accommodation.