Temporary Finance Assistant (Cornell Botanic Gardens); Ithaca, New York

Temporary Finance Assistant

Nonexempt

Cornell Botanic Gardens

College of Agriculture and Life Sciences (CALS)

Ithaca, New York

Who We Are

CALS is a pioneer of purpose-driven science and Cornell University's second-largest college. We work across disciplines to tackle the challenges of our time through world-renowned research, education, and outreach. The questions we probe and the answers we seek focus on three overlapping concerns : natural and human systems; food, energy, and environmental resources; and social, physical, and economic well-being.

Cornell Botanic Gardens is a living plant museum comprising over 3,800 acres of University land in three major areas : the Botanical Gardens, Arboretum, and Natural Areas. An administrative unit of the College of Agriculture and Life Sciences (CALS), Cornell Botanic Gardens manages and protects these areas to support teaching and research at Cornell University; to preserve habitats and rare / endangered plants; and for public use for learning and recreation.

What You Will Do

As a Temporary Finance Assistant, you will work under the general direction of the Administrative Manager to provide a wide range of financial, budgeting, and accounting support to the Cornell Botanic Gardens. Responsibilities include :

Processing financial transactions, including general ledger transfers, salary transfers, fund transfers, internal billing, and distribution of income and expense edocs in accordance with department and university procedures.

Conducting monthly financial reviews to ensure appropriate funds management and compliance.

Maintaining department accounts in Kuali Financial System (KFS), including establishing new accounts, editing accounts, and closing accounts.

Processing invoice payments, travel reimbursements and payments to speakers.

Reviewing expenditures on grants and contracts, tracking labor distribution charges, and preparing Salary Transfer edocs and other corrections as needed.

Purchasing supplies for business and administrative operations and submitting purchase order requests, including procurement of vehicle and equipment capital assets.

Assisting with other business unit projects, including monitoring and maintaining records for all-risk and vehicle insurance, updating the capital asset inventory, and maintaining department financial information for staff, and other duties.

What We Need

We are looking for a talented individual who excels at building and maintaining effective relationships with different stakeholders, has proven finance-related skills and experience, and is enthusiastic about supporting the Cornell Botanic Gardens. Specifically, we need someone who has the following :

Associate's Degree and 2+years of relevant experience or equivalent combination of education and experience.

Accounting experience and / or formal coursework in accounting applications.

Must be able to understand and accurately apply account numbers, sub-account, object codes, rules, and policies to transactions and understand the impact on financial statements.

Demonstrated ability to compile, analyze, and report on complex financial data.

Excellent customer service skills with demonstrated ability to communicate and work with a broad range of people, such as outside vendors and all levels of Cornell faculty, staff and students, exemplifying Cornell values at all times.

Attention to detail / accuracy, organizational skills, and multi-step project skills.

Demonstrated accountability in all work responsibilities, including the ability to handle confidential and sensitive information with utmost discretion and integrity and meet critical deadlines.

Knowledge of how to balance conflicting priorities, make informed choices, and use sound judgment in completing urgent tasks.

Operate with independence within a cooperative team framework, applying resourcefulness and efficiency to regular tasks, consulting with the supervisor on questionable situations and prioritization challenges, showing initiative and presenting ideas and solutions whenever possible.

Expertise in Excel and standard business productivity software.

Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members.

If you possess these experiences and skills, this may be the role for you! There are a few other qualifications that we would view as incredibly helpful in this role, including :

Familiarity with Cornell University financial systems and applications.

Expertise in Oracle Analytics Services Dashboards, Kuali Financial System (KFS), Workday, and other data management / productivity tools.

2+ years of experience with financial record keeping and financial processing.

This is a temporary, part-time position at 12 hours per week and will be located in Ithaca, New York. This is a six-month term appointment that is contingent upon available work, funding, and performance.

This position is considered hybrid, with the opportunity to work remotely within New York State one or more days per week.

Compensation is $26.08 / hour.

College of Agriculture and Life Sciences

Life. Changing.

No relocation assistance is provided for this position. Visa sponsorship is not available for this position.

How to Apply

You must submit both a resume / CV and a cover letter.

When applying through our system, please attach your application materials (resume / CV and cover letter). You can upload documents either by "dragging and dropping" them into the dropbox or by using the "upload" icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website. If you are an internal employee, please log in to Workday.

University Job Title :

Temporary Financial Assistant

Job Family :

Temporary Finance / Budget / Planning

Level : No Grade - Hourly

Pay Rate Type : Hourly

Pay Range :

Refer to Posting Language

Remote Option Availability :

Hybrid

Company : Contact Name :

Janet Camilli

Contact Email : jer278@cornell.edu

Job Titles and Pay Ranges :

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria :

Prior relevant work or industry experience

Education level to the extent education is relevant to the position

Unique applicable skills

Academic Discipline

To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates.

Current Employees :

If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell.

Online Submission Guidelines :

Most positions at Cornell will require you to apply online and submit both a resume / CV and cover letter. You can upload documents either by "dragging and dropping" them into the dropbox or by using the "upload" icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.

Employment Assistance :

For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email mycareer@cornell.edu.

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell Office of Civil Rights at voice (607) 255-2242, or email at accommodations@cornell.edu.

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing mycareer@cornell.edu.

Notice to Applicants :

Please read the required Notice to Applicants statement by clicking here . This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement :

Cornellwelcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of "... any person ... any study." No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and / or conviction record, military or veteran status, sexual orientation, gender expression and / or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Cornell University embraces diversity in its workforce and seeksjob candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. Wehire based on merit, andencourage people from historically underrepresented and / or marginalized identities to apply.Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

2025-11-10