Municipal Court Clerk

Job Description

Job Description

Primary Purpose :

Under direct supervision operates various types of office equipment, assists public, performs other related duties as required for operation of the Municipal Court

Qualifications :

Education / Certification :

High School diploma or G.E.D.

Valid Texas Driver License

Municipal Court Clerk certification (within 1 year of hire)

Experience :

Two (2) years of recent work that includes extensive date entry, typing. filing, and extensive public contact, in person and by telephone

Knowledge of and experience with basic accounting skills

Major Responsibilities and Duties :

• Communicates effectively, courteously, and clearly with the public and employees by telephone, in person, or in writing
• Process, copy, distribute, and file computer printouts, report forms, warrants of arrest including affidavits, alphabetically and numerically in standard,
• Accurately read, type, process, documents, file and distribute information from various reports to various locations; filing includes filing in alphabetical and numerical order; processing information includes using a telephone, computer terminal, by mail and manually;
• Act as a Notary Public;
• Concentrate on assigned task through many distractions;
• Competently perform under stress when confronted with high priority situations and distractions;
• Perform a variety of tasks, often changing quickly from one task to another without the loss of efficiency and composure; prepare all dockets and cases for court presentation;
• Prepare trial paperwork;
• Prepare court docket;
• Accurately counts money, makes correct change and maintain cash box for fees collected by mail and in person;
• Retrieve, store and file original dockets in safe location; prepare daily deposits on fines collected and ensure that receipts correspond with money being deposited;
• Attend training schools / seminars which may require travel (occasionally overnight);
• Simultaneously input, retrieve and maintain information, reading from computer screen and printouts and operating one keyboard;
• Accurately alphabetize and accurately record numbers in numerical order;
• Prepare and mail courtesy letters as needed.

Interpersonal Skills

Maintain positive relationships with members of the community, city staff, city administration, contractors, and other government agencies.

Supervisory Responsibilities :

None

Full-time employees receive :

Mental Demands / Physical Demands / Environmental Factors :

Tools / Equipment Used : Standard office equipment including personal computer and peripherals

Posture : Prolonged sitting; occasional bending / stooping, pushing / pulling, and twisting, standing

Motion : Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching

Lifting : Occasional light lifting and carrying (less than 15 pounds)

Environment : Occasional travel; including occasional statewide travel; Moderate noise, temperature neutral, indoor lighting

Mental Demands : Work with frequent interruptions; maintain emotional control under stress

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