Executive Assistant, Central Valley

Executive Assistant

Aspire Public Schools operates a network of high-performing, college preparatory charter schools serving TK-12 scholars in communities across California. Founded in 1998in an effort to transform the inequitable racial, social, and gender outcomes that our communities persist throughAspire is one of the largest and most forward-thinking open-enrollment public charter school systems in the nation.

Our purpose is to prepare our scholars for success in college, career, and life. At Aspire, we set a foundation for our scholars to gain knowledge, skills, and power to access and make choices for their families and post-secondary lives. Every day, our community of students, families, teachers and staff comes together to learn, work, and play in an environment grounded in our values of Bienestar (Well-Being), Culture of Belonging, Community Partnership, Agency & Self-Determination, and Joy.

The Executive Assistant provides high-level administrative and project support to the CV Superintendent and Associate Superintendents.

Essential Functions

• Maintain calendars, scheduling appointments and conference calls; make travel arrangements
• Coordinate all internal and external communication between the school executive and school site personnel, parents, students, and other stakeholders
• Produce correspondence (i.e., letters, memos, forms, written policies and procedures, etc.); create electronic copies of administrative and educational materials
• Assist in preparing reports, presentations, and related materials, including data analysis, summarization, and creation of supporting documents
• Coordinate Aspire Central Valley regional educational activities
• Conduct research as needed
• Maintain the appearance and organization of the regional offices (including supplies organization, design, etc)
• Manage vendor relationships
• Support other Aspire Central Valley team members as needed
• Handle sensitive information with discretion and confidentiality
• Handle calls from both internal and external sources
• Summarize, communicate, and track all incoming family complaints and follow through to a satisfactory compromise with all parties involved

Additional Qualifications

Competencies

Minimum Educational Level

Experience Required

Physical Requirements

Work Authorization Requirements

Work Environment

The work environment characteristics are representative of those in a normal office, classroom / school setting which one might encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EEO Statement

Aspire Public Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.