Fleet Safety Manager

Fleet Safety Manager

Works directly with the company's management, supervision, and trade personnel to implement the company's Safety and Health Management System focusing on all aspects of fleet safety and compliance with DOT Federal Motor Carrier Safety Administration and subordinate State program regulations within our organization. The position provides leadership to guide operational managers and company drivers in setting and achieving strategic safety objectives, ensuring regulatory compliance and continuous improvement aligned with the company's core values.

Essential Duties and Responsibilities :

• Operational Leadership : Serve as the leader of the Company's Fleet Safety Management initiatives by coaching, and mentoring others to ensure compliance with the Company's Fleet Safety Management initiatives. Provide direct support to business unit leadership and drivers to ensure compliance and continuous improvement. Balance technical expertise with strong interpersonal skills to promote teamwork and collaboration, ensuring that best practices are effectively and consistently integrated at all levels. Collaborate with other business unit leadership to integrate fleet safety initiatives into overall company operations. Build relationships with team members to promote a safety-first mindset and encourage open communication.
• Fleet Safety Management : Develop, implement, and maintain comprehensive Fleet Safety Management Standard Operating Procedures (SOPs) in compliance with federal and State DOT / FMCSA regulations and OSHA standards. Stay current with DOT regulations, OSHA standards, and industry best practices to ensure compliance and mitigate risks. Regularly review and revise SOPs to reflect changes in regulations, technology, and best practices. Develop and enforce driver qualification standards, ensuring all drivers possess the necessary credentials, including a valid Commercial Driver's License (CDL) and Non-CDL Licenses. Develop and maintain a compliance calendar to track important deadlines and requirements. Partner with operations support personnel and provide guidance to facilitate compliance with vehicle maintenance, licensing, titling, and IFTA requirements. Prepare and submit necessary reports and documentation to regulatory agencies as required.
• Driver Management : Develop and enforce driver qualification standards, ensuring all drivers possess the necessary credentials, including a valid Commercial Driver's License (CDL) and Non-CDL Licenses. Develop and implement a driver performance evaluation system to assess and improve individual driver skills and safety awareness. Implement and manage telematics systems to monitor driver behavior and safety compliance. Manage 3rd party services involved in driver qualification process, MVR monitoring, and compliance scores. Utilize data analytics to drive improvements in fleet safety. Address and resolve driver-related safety issues and concerns in a timely manner. Stay updated on emerging technologies and trends in fleet management.
• Team Leadership : Drive overall performance. Supervise, mentor, and manage staff and support personnel to ensure the effective implementation of the Company's Fleet Safety Management program. Build a collaborative and supportive environment that encourages continuous learning, development, and leadership. Provide clear direction, set expectations, and ensure accountability, empowering the others to take ownership of their roles and responsibilities per the Company's Fleet Safety Management program. Develop leadership capabilities within staff and develop management successors.
• Audits and Inspections : Conduct regular audits and inspections of fleet operations to ensure adherence to protocols. Monitor and analyze fleet safety performance metrics, identifying areas for improvement and implementing corrective actions. Provide leadership Ensure staff initiates, performs, and documents safety and health audits, inspections, and safety conversations. Provide coaching to safety staff and operations managers to communicate and support the implementation of corrective and preventative actions. Facilitate operations' involvement and leadership with the safety and health audit, inspection, and conversation processes.
• Incident Analysis and Support : Provide support, on-site at times, during safety incidents or emergencies to ensure proper response and reporting and ensure the implementation of strategies to reduce future occurrences. Facilitate operational ownership and leadership of the incident review process that has a positive impact on future results. Assist corporate insurance personnel in investigating and managing incidents to minimize loss.
• Mitigation Strategies : Partner with operational managers to analyze incident trends and inspection data to develop and execute strategies for reducing incidents, ensuring compliance, and the achievement of business objectives.
• Training and Communication : Conduct regular training sessions and safety meetings to promote safe driving practices and compliance with company policies. Ensure required team members are trained and adhere to established fleet safety protocols. Train staff on the effective use of telematics tools and data interpretation for safety enhancements.
• Point of Contact : Under the guidance of the VP of Safety, serve as a point of contact with federal, state DOT / FMCSA agencies.

Education / Experience :

Knowledge, Skills, and Abilities :

Leadership Skills :

Certifications, Licenses, and Registrations :

Working Environment :

Please note : This job description is intended as a general summary of the position; however