Front Desk & AP Coordinator

Studio Description

INC Architecture & Design is a multi-disciplinary Architecture and Design studio, with experience in a wide range of project types located in the SoHo District of New York City. Having executed high-rise residential buildings, hotels, restaurants, galleries, retail stores, private residences, and private residential interiors, the studio specializes in the integration of architecture and interior design.

This part-time position offers an excellent opportunity for a college student or recent graduate to gain valuable experience in a dynamic professional environment.

Job Title : Front Desk & AP Coordinator

Location : SoHo, New York

Hours : 24 hours-32 hours per week (flexible scheduling).  Potential to become Full Time.

Responsibilities :

Accounts Payable Processing :

Accurately enter invoices and expenses into the company's ERP system / BQE CORE preferred but not required

Verify coding, approvals, and proper documentation for all transactions.

Receipt Management :

Organize and maintain digital records of receipts and invoices.

Save receipts into appropriate folders for easy access and retrieval.

Financial Analysis :

Assist in data entry and preparation for finance meetings, conducting basic financial analysis and reporting as directed by the CFO.

Communication and Collaboration :

Coordinate with staff members to resolve any discrepancies or issues related to accounts payable.

Front Desk Support :

Greet and assist visitors, answer incoming calls, and manage the main office mail.

Set up client meetings, organize office supplies

General support to the team members

Requirements :

• Excellent interpersonal skills.
• Basic understanding of accounting principles and practices.
• Strong attention to detail and accuracy in data entry
• Excellent organizational and time management skills.
• Ability to work independently and prioritize tasks effectively.
• Strong communication and interpersonal skills.

Benefits :

Flexible scheduling to accommodate academic commitments.

Opportunity to gain hands-on experience in accounting and finance within a creative industry.

This position offers the ideal balance between academic pursuits and professional development, making it an excellent opportunity for individuals seeking to kick-start their career in finance and administration within the architecture and design field. If you're motivated, detail-oriented, and eager to learn, we encourage you to apply and join our tea