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Chief of Staff

Chief of Staff

OLI SystemsParsipp, NJ, US
6 days ago
Job type
  • Full-time
  • Quick Apply
Job description

Title :

  • Chief of Staff Location : Parsippany, NJ Mission of the Role : Multiply the CEO’s effectiveness by driving clarity, structure, and execution across OLI’s highest-leverage initiatives.
  • Serve as a trusted partner, problem-solver, and operator who ensures the CEO and leadership team stay focused on the work that matters most.
  • Prioritize getting things done, including executing on tasks the CEO is responsible for.

About OLI :

  • Leaders in Chemistry Solutions OLI is a global leader in software development, specializing in complex chemical phenomena.
  • Our process modeling solutions have transformed problem-solving for over 500 enterprises and academic institutions across 35+ countries.
  • We drive innovation and sustainability, leading industrial digital transformation with technologies like real-time chemistry insights, automated systems, and cloud-based analytics.
  • The Story :

  • Why This Role Matters : OLI is a fast-growing software company solving complex chemistry problems for industry.
  • Our predictive software helps the world’s most advanced manufacturers and energy companies design safer plants, reduce waste, and innovate faster.  We’ve grown quickly and are rolling out a refreshed global brand while expanding into enterprise-scale opportunities.  We’re hiring a Chief of Staff to work directly with the CEO as an integrator, problem-solver, and operator.
  • This role is about leverage :

  • keeping the CEO focused on the most important work while ensuring critical initiatives move forward with clarity and momentum.
  • You’ll work closely with the CEO in the space between strategy and execution - helping to frame decisions for the leadership team, and then diving deep into projects yourself.
  • It’s a jack-of-all-trades seat at the table that will expose you to the full scope of running and scaling a vertical SaaS company.
  • Key Responsibilities :

  • CEO Partnership & Prioritization Translate the CEO’s priorities into actionable plans with clear owners, milestones, and outcomes.
  • Anticipate obstacles, propose solutions, and keep initiatives moving with limited CEO involvement.
  • Prepare high-quality materials for executive communications, including decks for internal and external audiences.
  • Operating Rhythm Lead execution of ad hoc projects that would otherwise distract the CEO.
  • Strengthen the finance and operations function by proving operational support for key initiatives Drive high-quality agendas, outputs, and accountability for executive team meetings, offsites and quarterly planning.
  • Support quarterly / annual planning, ensuring initiatives align with OLI’s North Star, BHAG, and Winning Moves.
  • Turn ambiguous ideas into structured, actionable projects with clear metrics.
  • Brand & Communications Partner with the CEO on brand rollout, storytelling (both social-media and in-person), and adoption.
  • Draft crisp presentations, memos, and external decks.
  • Drive media outreach for editorials and speaking engagements for CEO Integration Across Functions Act as connective tissue between departments, ensuring alignment and no dropped balls.
  • Dive into projects spanning finance, operations or commercial.
  • Key Metrics of Success CEO Leverage :

  • ≥80% of CEO’s time focused on top-priority work.
  • Strategic Initiatives :

  • 90% of CEO-sponsored projects delivered on time with defined outcomes.
  • Operating Rhythm :

  • Leadership meetings consistently produce decisions, clear action owners, and >
  • 90% follow-through.

    Brand Rollout :

  • All CEO brand deliverables (presentations, comms, external speaking) are “decision-ready” with minimal re-work.
  • Cross-Functional Impact :

  • Measurable improvements in 2–3 high-leverage projects where the Chief of Staff plays a lead role.
  • Leadership Feedback :

  • Positive executive team feedback (≥+50 NPS equivalent) on the role’s value in clarity, focus, and execution.
  • CEO Quarterly Rating :

  • Achieve at least a 4 out of 5 every quarter.
  • We’re Looking For :

  • 5–10 years in a high-performance environment (consulting, strategy / ops, Chief of Staff, or equivalent).
  • Proven track record of driving cross-functional initiatives from concept to execution.
  • Strong analytical, problem-solving, and storytelling skills.
  • High discretion and comfort working directly with executives and boards.
  • Excellent communicator, able to translate complexity into clarity.
  • Competencies Required for Success :

  • Execution & Results Orientation – Bias toward action; able to take ambiguous projects and deliver measurable outcomes.
  • AI Competency - Able to leverage AI effectively to solve problems; understand the types of problems that benefit from automation vs LLM vs agentic AI.
  • Problem Solving & Critical Thinking – Structures messy challenges into clear frameworks and actionable solutions.
  • Communication – Writes and presents with clarity; uses storytelling to create compelling narratives.
  • Business Acumen – Learns OLI’s model and customers deeply enough to connect dots across functions.
  • Adaptability & Resilience – Thrives in shifting priorities and fast-moving environments.
  • Judgment & Discretion – Handles sensitive information with trustworthiness and sound decision-making.
  • Collaboration – Works seamlessly with executives, managers, and external partners to drive alignment.
  • We’re Offering :

  • A chance to be part of a visionary company that is solving complex global challenges.
  • A collaborative and dynamic work environment where innovation is at the heart of what we do.
  • Competitive compensation package, including incentives and bonuses based on performance.
  • Opportunities for personal and professional growth.
  • Equal Opportunity Employer OLI Systems is an equal-opportunity employer.
  • We celebrate diversity and are committed to creating an inclusive environment for all.
  • Applicants will be evaluated through a structured, rubric-based interview process to ensure consistency and fairness.
  • OLI supports equitable career progression.
  • Advancement decisions are guided by consistent evaluation criteria and regular performance conversations.   Powered by JazzHR
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    Chief Of Staff • Parsipp, NJ, US