Administrative Assistant III

InsideHigherEdSan Marcos, Texas, United States

27 days ago

Job type

Full-time

Permanent

Job description

Posting Number : 2026005

Posting / Functional Title :

Administrative Assistant III

University Pay Plan Title :

Administrative Assistant III

Location : San Marcos

Department :

Center for Analytics & Data Science

Recruitment Type :

University-Wide Recruiting

Job Type : Full-Time

Funding Source : Permanent

Monthly Salary : $3,554-$4,167

Job Category : Non-Exempt

Required Qualifications : Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. :

High school diploma or GED with a minimum of 4 years of related experience.
Higher education experience, including the use of office productivity tools, digital collaboration platforms, website content management systems, and Texas State University systems such as SAP, Banner, Cats Web, Gato, and BOSS.
English proficiency : excellent reading, writing, typing, and oral communication skills with faculty, staff, students, and external partners.
Experience supervising and delegating tasks to student workers and / or support staff; and planning / coordinating events
Knowledge of administrative processes, including budgeting, P-card management, event logistics, and faculty support tasks
Ability to work collaboratively as part of a team, and maintain positive relationships with internal and external stakeholders

Preferred Qualifications :

Bachelor’s Degree

Experience supporting academic or research program operations, including coordination with faculty, students, and administrative offices.

Experience making sound administrative and operational decisions in compliance with University administrative policies and procedures.

Experience with budgeting, financial processes, and recordkeeping.

Experience with website content management and internal communications.

Experience with data management and administrative reporting; ability to organize and interpret information to support center operations.

Job Description :

The Administrative Assistant III provides advanced administrative and program support for the day-to-day operations and overall efficiency of the Center for Analytics & Data Science (CADS). This position is responsible for managing financial and administrative processes, supporting student and staff activities and coordinating events. The role also assists with communications and serves as a liaison with other university offices. Work is performed with limited supervision and requires strong organizational and communication skills.

Job Duties :

Operations & Administrative Support : Manage administrative tasks, budget transfers, and P-card documentation; ensure compliance with university policies.

Student Engagement & Supervision : Oversee CADS student initiatives, and recruit, onboard, and supervise student workers.

Communications & Outreach : Develop internal digests and announcements, update website content, and manage digital collaboration platforms.

Event Coordination : Plan and execute logistics for seminars, workshops, and the annual Spring Conference; prepare agendas and materials.

Faculty & Lab Support : Provide administrative assistance to CADS faculty and support operations for the CADS Data & AI Lab.

University Liaison : Coordinate with Texas State support offices such as HR, IT, and Research to facilitate administrative processes.

Advisory & Internal Support : Prepare materials and provide administrative support for advisory meetings and internal program activities.

Recordkeeping & Tracking : Maintain records of financial transactions, event outcomes, and student engagement activities.

Additional Information to Applicants :

This position may be eligible for a flexible work arrangement, including up to 1–2 days of hybrid work per week, in accordance with applicable university policies and state guidelines.

This position is performed with limited supervision and requires strong organizational and communication skills.

Job Open Date : 09 / 05 / 2025

Open Until Filled : Yes

Normal Work Days :

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start :

8 : 00AM

Normal Work Hours End :

5 : 00PM

Legal and Required Notices :

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why Choose Texas State University? :

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy :

Exceptional Benefits : Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off : Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance : Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth : Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus : Become part of a vibrant Bobcat community with numerous social and professional networks. Tuition Benefits : Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security : Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https : / / www.hr.txst.edu / benefits.html

Quick Link :

https : / / jobs.hr.txstate.edu / postings / 54158

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Administrative Assistant Iii • San Marcos, Texas, United States