Administrative Assistant

About Us

We are a nationally recognized fire protection company that engineers, fabricates, and installs fire sprinkler systems and alarms for structures including commercial buildings, government buildings, healthcare facilities, high-rise condominiums, and mixed-use projects.

Job Summary

Northstar is looking for an Administrative Assistant. In this position you will be responsible for a wide range of customer service and administrative duties.

#shambaugh #Northstar #LI-DF #LI-Onsite

Essential Duties & Responsibilities

Welcomes visitors by greeting them, in person or on the telephone;

Receive customer requests in a professional manner by answering or referring inquiries.

Provide information to callers or take and relay messages, as needed

Greet persons entering organization and direct to correct destination

Deal with queries from the public and customers

Provide general administrative and clerical support

Receive and sort mail and deliveries

Maintain appointment schedule as requested

Maintain confidentiality of customer and employer information

Maintain document retention strategy for retaining hard and electronic copies of service acknowledgements, work orders, and inspection reports.

Other duties assigned

Qualifications

Proficiency in computer usage and above basic Microsoft Office & Windows skills

Dispatching or scheduling experience with Technicians, Project Managers, etc. preferred

Proven experience in multi-tasking and doing several tasks at once - incoming calls, scheduling, internal personnel, emails, tracking down information, etc.

Must be organized, self-motivated and a strong work ethic

Professional verbal and written communication

Experience with AS400 a plus

Regular and reliable attendance, including the ability to work extended hours and weekends as required

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer / Veterans / Disabled

Notice to Prospective Employees

Notice to prospective employees : There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companieslist open positions here () . Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

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Job Locations US-TX-Austin

ID 2025-5301

Company Northstar Fire Protection of Texas, Inc.

Category Administrative Services

Position Type Full-Time

Location Type Onsite

Posted Date 2 weeks ago (11 / 10 / 2025 8 : 00 AM)