Conference Services Coordinator

Job Description

Job Description

Job Title : Conference Services Coordinator

Location : VP Management

Department : Sales & Catering

Reports To : Director of Sales

Position Summary :

The Conference Services Coordinator is responsible for planning, coordinating, and executing meetings, conferences, and events held within the hotels event spaces This role serves as the primary liaison between clients and hotel departments to ensure seamless event execution and exceptional guest satisfaction.

Key Responsibilities :

Event Planning & Coordination

• Collaborate with clients to understand event objectives, requirements, and preferences.
• Develop detailed event orders (BEOs) and timelines for internal departments.
• Coordinate logistics including room setups, audiovisual needs, catering, signage, and décor.
• Conduct site visits and preconference meetings with clients.

Client Relations

Internal Communication

Administrative Duties

Sales Support

Qualifications :

Physical Requirements :