Commercial Administrative Assistant

Administrative Assistant – Commercial Division


Ram Jack Texas, Oklahoma, and Arkansas
Reports To: Director of Commercial Production or Sales
Supports: Divisional and Corporate Leadership Teams
Location: Office-Based (Hybrid flexibility available)
Travel: Occasional (meetings, events, and divisional support)
Salary Range: $40,000 - $45,000



Position Summary


The Administrative Assistant – Commercial Division provides high-level administrative and organizational support to the Director of Commercial Production or Sales and assists other divisional and corporate leaders as needed.


This individual plays a central role in coordinating communication, managing schedules, preparing documentation, and maintaining alignment across multiple departments — including Sales, Production, Business Development, and Specialty Markets.


This position requires excellent communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, growing organization.



Key Responsibilities


Executive & Divisional Support

• Provide comprehensive administrative assistance to the Director of Commercial Production & Sales, managing calendars, travel, emails, and daily task priorities.
• Prepare correspondence, internal memos, presentations, and reports for leadership meetings.
• Schedule, coordinate, and document divisional leadership meetings, conference calls, and project reviews.
• Assist with confidential initiatives involving strategic planning, personnel matters, or financial documentation.
• Support divisional and corporate leadership with meeting logistics, event planning, and follow-up reporting.

Project & Communication Management

• Serve as an internal liaison between commercial departments (Sales, Production, Business Development, Specialty Markets) and corporate administration.
• Track deliverables and deadlines for divisional goals, ensuring alignment with company objectives.
• Maintain accurate records, databases, and project files for the commercial division.
• Support internal communication by drafting updates, announcements, and progress summaries for leadership distribution.
• Coordinate preparation and submission of divisional performance reports, project summaries, and KPI dashboards.

Travel & Event Coordination

• Support planning and execution of trade shows, Lunch & Learns, and company events involving the commercial division.
• Assist with logistics for corporate visits, plant tours, and leadership meetings across markets.
• Coordinate schedules and materials for training sessions, divisional retreats, and regional meetings.

Administrative Systems & Efficiency

• Maintain divisional calendars, contact lists, and filing systems for quick and organized access to information.
• Assist with budgeting and expense reporting for divisional activities.
• Manage purchase orders, vendor correspondence, and basic procurement tasks when requested.
• Support onboarding of new divisional employees with access setup, orientation materials, and documentation.
• Identify and recommend improvements to administrative processes that enhance efficiency and communication.

Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Communications, or related field preferred.
• 3–5 years of administrative experience, preferably supporting senior or executive-level leadership.
• Strong organizational and multitasking skills with a high attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) and familiarity with CRM or project management tools.
• Discretion and professionalism in handling confidential or sensitive information.
• Ability to work independently, manage competing priorities, and meet deadlines.
• Team-oriented mindset with a proactive approach to supporting leadership and divisional goals.

Performance Indicators

• Timeliness and accuracy of administrative deliverables.
• Quality and clarity of communication across departments.
• Organizational efficiency and task completion rate.
• Responsiveness to leadership requests and priorities.
• Professionalism and discretion in managing confidential information.

About Ram Jack


Ram Jack is a nationally recognized leader in foundation and structural repair solutions, providing innovative engineering and installation services across commercial, industrial, and institutional markets.


The Administrative Assistant – Commercial Division plays a vital role in connecting people, projects, and priorities — supporting the Directors of Commercial Production & Sales and divisional leadership as they drive strategic growth and operational excellence across all markets.


This position offers the opportunity to contribute directly to the success of a fast-growing, dynamic organization while developing professionally in a trusted leadership environment.

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Ram Jack.