Administrative Coordinator/Non-Profit (Hybrid)

If you are wondering what makes TRIMEDX different, it's that all of our associates share in a common purpose of serving clients, patients, communities, and each other with equal measures of care and performance.

• Everyone is focused on serving the customer and we do that by collaborating and supporting each other
• Associates look forward to coming to work each day
• Every associate matters and makes a difference

It is truly a culture like no other — We hope you will join our team! Find out more about our company and culture.

The Administrative Coordinator supports the daily operations of the TRIMEDX Foundation by providing administrative, logistical, and event coordination support. This position ensures smooth execution of Foundation activities, including event planning, donor data management, and Board support. The role requires exceptional organization, attention to detail, and the ability to manage multiple projects in a fast-paced environment while upholding the Foundation’s mission to improve healthcare in underserved communities.

Location: Indianapolis, IN - candidates must currently reside within a 70 mile radius of Indianapolis. This position is Hybrid (a mix of remote & in-office): remote 3-4 days per week, in office 1-2 days per week, and/or as needed.

Pay Range: $22-$25 per hour with comprehensive benefits including health/dental/vision, HSA/FSA, matching retirement plans, paid vacation and parental leave, adoption/infertility assistance, and more.

Bring your donor management experience to our healthcare/med device Foundation. Experience with nonprofit donor management Bloomerang CRM, or similar software/CRM experience preferred.

Responsibilities

Operational & Administrative Support

• Coordinate day-to-day office operations, including scheduling, document management, and correspondence.
• Assist with parts ordering, tracking and invoicing.
• Provides support for shipment of and receipt of mission trip materials, medical equipment and partner gifts.
• Supports the director in preparing, scheduling and follow up for quarterly Board of Directors meetings.
• Track requests for Foundation support and maintain accurate documentation of Foundation activities.
• Review and verify donor information in the CRM system for accuracy and completeness; ensure acknowledgements are completed accurately, generate reports as needed

Event Coordination

• Provide support for fundraising and engagement events, including the annual golf outing, fundraising and volunteer events.
• Assist with communication, event registration, and on-site logistics.

General Support

• Assist the Director with administrative tasks, scheduling, and communication needs.
• Support compliance and recordkeeping requirements for Foundation activities.

• All other duties as assigned.

Skills and Experience

• Experience in administrative or operations support, preferably in a nonprofit or corporate foundation.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Experience with CRM or donor database software preferred.
• Strong organizational and time management skills.
• Ability to coordinate multiple projects and deadlines simultaneously.
• Excellent interpersonal communication and professional demeanor.
• High attention to detail and discretion with confidential information.
• Demonstrated flexibility and ability to adapt in a fast-paced, mission-driven environment.
• Ability for Lifting, carrying, pushing or pulling up to 50 lbs.

Education and Qualifications

• High school or equivalent degree required: associate’s degree preferred.

#LI-Hybrid

At TRIMEDX, we are committed to cultivating a workplace culture where every associate feels valued, supported, and empowered to thrive. This culture reflects our belief that our people are our foundation, their well-being is essential, and shared success is built through meaningful work, recognition, and opportunities for growth.

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TRIMEDX is an Equal Opportunity Employer. Drug-Free Workplace.