Development and Administrative Coordinator

Job Description

Job Description

Job Posting – Development & Administrative Coordinator

Status : Full-Time, Non-Exempt

Schedule : Monday–Friday, 9 : 00 AM – 5 : 00 PM (occasional early mornings, evenings, or weekends as needed)

Salary : $54,875 annually (or $26.38 / hour; in accordance with AMC's Pay Equity Policy, salary is non-negotiable)

Reports To : Associate Director

Location : Gainesville, FL (primarily in-office; 4+ days per week with Fridays remote)

About the Role

A.M. Crawford, Inc. (AMC) seeks a highly organized, forward-thinking Development & Administrative Coordinator (DAC) to support both internal operations and client-facing fundraising work — with a particular focus on knowledge management, documentation, and the thoughtful use of AI tools .

This is a hybrid role combining administrative excellence, project coordination, fundraising support, and organizational knowledge stewardship . The DAC plays a critical role in ensuring that information, systems, and institutional knowledge are captured, organized, and accessible across the firm.

This position is ideal for someone who enjoys building order out of complexity, is actively experimenting with AI tools , and is excited to bring ideas for improving how a consulting firm documents, learns, and operates.

Core Responsibilities

Knowledge Management & AI-Enabled Systems

• Support AMC's organizational knowledge management efforts , ensuring that key information, processes, and learnings are documented and accessible.
• Organize and maintain internal knowledge assets such as :
• Meeting and interview transcripts (including Gemini-generated transcripts)
• Reference materials and research libraries
• Client and internal documentation housed in tools such as NotebookLM
• Assist with the setup, maintenance, and improvement of custom GPTs, AI workspaces, and internal knowledge tools used by the team.
• Experiment with AI tools (e.g., ChatGPT, Gemini, NotebookLM, and similar platforms) to improve workflows, documentation, research, and administrative efficiency.
• Proactively bring ideas for how AI and automation can support fundraising, operations, and internal learning — and help test and implement those ideas in practice.

Administrative & Operational Support

Fundraising & Client Support

Collaboration & Professionalism

What You Bring

Core Competencies

Administrative Excellence – Build and maintain systems that support efficiency, accuracy, and accountability.

Fundraising Support – Provide reliable coordination and research support for fundraising and grant activities.

Knowledge Management – Organize, document, and steward institutional knowledge so it is usable and scalable.

AI & Digital Fluency – Use emerging tools thoughtfully to improve workflows, documentation, and productivity.

Communication – Communicate clearly, professionally, and responsively with clients and colleagues.

Compensation & Benefits

AMC offers a robust benefits package that reflects our belief in balance, growth, and well-being :

Work Environment

This role is based in our Gainesville, FL office and collaborates with colleagues and clients across multiple U.S. time zones. The position may involve limited travel and occasional evening or weekend work. Professionalism, discretion, and adaptability are essential.

Why Join AMC

At AMC, our mission is nonprofit success. We make this our mission because we believe that nonprofits change the world for the better. AMC is the behind-the-scenes team that helps nonprofits do transformative work, and we hold ourselves to high standards. Our culture is rooted in our values - what we call our : Growth; Integrity & Respect; Value Awareness; Excellence; and Spirited, Collective Effort. We're a team of thinkers, creators, and builders who take pride in elevating the people, nonprofits, and missions we serve.

If you're a driven professional who is inspired by the work of nonprofits and values autonomy, creativity, and meaningful impact, we invite you to bring your expertise to AMC.

To Apply

Please submit your résumé and a brief cover letter describing your relevant experience and why you're excited to join AMC's mission-driven team.