Project Management Analyst

Project Management Analyst

The Information Services & Technology PMO Project Management Analyst provides project coordination and support to the IS&T Demand Management and IS&T Program Management Office. Organizes day-to-day activities of the IS&T PMO office and coordinates the planning of meetings and projects events as well as working with key stakeholders, vendors and other IS&T Project management resources. Assembles and creates key documentation and manage the initiation phase of project requests in order to present meaningful information for assessment by the Jefferson IS&T Enterprise Governance. Conducts research, requirements gathering, validates scope while working with requestors, vendors and Management. Contributes to the creation of status reports and a variety of other project management documents. Prioritizes and arranges activities, appointments and meetings. The Project Management Analyst uses existing Enterprise project management standards, processes, policies, and methodologies established by the IS&T Program Management Office to manage timelines, resources, and budgets. Provides assistance and support to the members of the Project Management Office in problem solving, project planning and coordination, and assists with development and execution of stated goals and objectives.

Essential Functions :

• Assists with maintenance of project charters, scopes, project tasks, Agendas and timely meeting minutes.
• Maintain project timelines, budget and scope.
• Provides appropriate support to the Project Management Office Leadership in organizing meetings with team members, users, administration, and other stakeholders.
• Maintains current knowledge of other third-party hardware and software products as well as in-house applications that may enhance the Jefferson clinical information systems.
• Assists with the development and documentation of appropriate communication plans.
• Performs research and analysis on specific issues, as required, and independently prepares non-routine letters and / or reports, which may be highly sensitive and confidential in nature.
• Composes and prepares a variety of moderate to complex reports, charts, written documentation and correspondence for the Program Management Office Director and other members of the Project Management Office.
• Identifies needs and arranging technical reviews when required for certain projects.
• Assists with project development and planning to ensure more efficient service and organization of the office. Administers the coordination, supervision, and completion of special projects as appropriate.
• Gathers, enters, and / or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
• Interacts with co-workers, visitors, and other staff consistent with the iSCORE values of Jefferson

Other Functions and Competencies :

Performs miscellaneous job-related duties as assigned.

Educational / Training Requirements :

BA / BS in Computer Science, Business preferred.

Experience Requirements :

5 years of relevant experience or an equivalent combination of education and experience. Project Management experience assisting with large, complex projects, including within academic medical centers and other healthcare organizations. Experienced in the full healthcare information systems implementation preferred.

Additional Information :

Proficiency with Microsoft Office software and Project Management tools is essential for this position along with outstanding organizational, communication skills and an overall commitment to best practices and procedures.