Payroll Administrator

Job Description

Job Description

We are looking for a skilled Payroll Administrator to oversee and execute payroll operations for a diverse workforce across multiple locations. This role requires exceptional attention to detail, compliance expertise, and the ability to streamline processes for maximum efficiency.

Responsibilities :

• Administer weekly payroll processing for union and non-union employees across multiple sites, ensuring accuracy and timeliness.
• Prepare certified payrolls and manage compliance with Davis Bacon wage orders and prevailing wage laws.
• Maintain and update payroll systems, including new entries, employee status changes, tax adjustments, and deductions.
• Generate quarterly, year-end, and other required payroll reports, ensuring data accuracy.
• Identify opportunities to optimize processes by reducing manual tasks and improving system integrations.
• Process union-related paperwork and ensure compliance with all applicable federal, state, and local regulations.
• Conduct audits of payroll records to ensure adherence to legal and organizational standards.
• Address employee inquiries regarding pay and handle third-party employment and payroll verifications.
• Safeguard payroll records by maintaining confidentiality and secure storage practices.
• Collaborate on short-term projects and fulfill additional duties as assigned.
• Proven experience managing full-cycle payroll processes for diverse employee groups.
• Familiarity with multi-state payroll and union payroll requirements.
• Proficiency in payroll systems, with experience using Viewpoint Vista preferred.
• Strong knowledge of federal, state, and local payroll regulations.
• Ability to handle payroll for organizations with 101 to 500 employees.
• Excellent organizational and time-management skills to meet strict deadlines.
• High degree of confidentiality and adherence to ethical standards.
• Strong analytical skills for auditing and resolving discrepancies.