Accounts Payable Coordinator

Position Summary

The Accounts Payable Coordinator will be responsible for managing the accounts payable process, ensuring accurate and timely payments to vendors and suppliers. This position requires a keen eye for detail, strong analytical skills, and the ability to communicate effectively with both internal teams and external customers.

Key Responsibilities :

• Perform invoice data entry and processing for goods and services received.
• Manage 3-way match (Invoice, Purchase Order, Goods Receipt) and resolve discrepancies.
• Work with employees in purchasing, receiving, and other departments to support resolution of invoice or PO issues.
• Process vendor credits by applying credit memos or obtaining refunds as needed.
• Maintain vendor account accuracy, including contact information and payment terms.
• Support third-party and utility invoice processing, including uploading invoices, confirming account details, and ensuring timely payment.
• Assist in reconciling vendor statements, following up on outstanding items or mismatches.
• Track and process items related to the company's rebate program.
• Communicate with vendors to respond to inquiries and request documentation when needed.
• Maintain organized AP records and files in accordance with company and audit requirements.
• Additional responsibilities, tasks, and projects as assigned by the Accounts Payable Manager and the Sr. Director of Finance.

Skills and Competencies

Education & Experience :