Administrative Assistant

Job Summary

The Administrative Assistant to the IT Executive Director provides comprehensive administrative support, ensuring the smooth and efficient operation of the executive's office. This role requires excellent organizational skills, proactive problem-solving, and the ability to handle confidential information with discretion. The ideal candidate will thrive in a fast-paced IT environment and possess strong communication and multitasking abilities.

Key Competencies

• Proactive Problem-Solving: Ability to anticipate needs and address challenges before they arise.
• Adaptability: Comfortable working in a dynamic and evolving IT environment.
• Team Collaboration: Strong interpersonal skills and the ability to build relationships across teams and support needs for the overall organization.
• Attention to Detail: Accuracy and precision in all aspects of work.

Key Responsibilities

Administrative Support:

• Manage the Executive Director's calendar, including scheduling meetings, appointments, and travel arrangements.
• Screen and prioritize emails, calls, and other correspondence.
• Prepare agendas, take detailed meeting minutes, and follow up on action items.

Office Coordination:

• Organize and maintain files, documents, and records (both digital and physical).
• Coordinate internal and external meetings, including logistics, room bookings, and catering arrangements.
• Serve as the point of contact between the Executive Director and other stakeholders, including senior management, clients, and external partners.

Communication and Reporting:

• Draft, proofread, and edit correspondence, reports, presentations, and other documents.
• Coordinate and track project timelines, KPIs, and deliverables.
• Assist with compiling data and preparing presentations for executive-level meetings.

IT Department Liaison:

• Support IT-specific processes, such as software license renewals, technology procurements, and vendor communications.
• Coordinate IT team events, training, and team-building activities.

Special Projects:

• Assist with strategic initiatives, including research and preparation of materials.
• Coordination of internal communications & organizational newsletter materials
• Manage ad hoc projects as directed by the Executive Director.

Travel and Expense Management:

• Handle travel logistics, including flight bookings, accommodations, and itineraries.
• Process and reconcile expense reports in a timely manner.

Required Skills

• 1-2 years of experience as an administrative assistant or executive assistant, preferably in IT or a technology-driven organization.
• 1-2 years of experience in office software and presentations, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Microsoft Teams).

Preferred

• Familiarity with IT terminology and processes.
• Experience in handling confidential information with professionalism.
• Bachelor's degree in business administration, IT, or a related field.
• Strong organizational and time management skills, with exceptional attention to detail.
• Ability to handle multiple priorities and work independently in a fast-paced environment.
• Excellent written and verbal communication skills

Education

Bachelors degree or equivalent experience.

Anticipated Weekly Hours 40

Time Type Full time

Pay Range

The typical pay range for this role is: $21.10 - $44.99

This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors. This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above.

Our people fuel our future. Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong.

Great benefits for great people

We take pride in our comprehensive and competitive mix of pay and benefits investing in the physical, emotional and financial wellness of our colleagues and their families to help them be the healthiest they can be. In addition to our competitive wages, our great benefits include:

• Affordable medical plan options, a 401(k) plan (including matching company contributions), and an employee stock purchase plan .

• No-cost programs for all colleagues including wellness screenings, tobacco cessation and weight management programs, confidential counseling and financial coaching.

• Benefit solutions that address the different needs and preferences of our colleagues including paid time off, flexible work schedules, family leave, dependent care resources, colleague assistance programs, tuition assistance, retiree medical access and many other benefits depending on eligibility.

We anticipate the application window for this opening will close on: 07/01/2025

Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws.