Document Specialist

Document Specialist

Gray Hawk Land Solutions is currently hiring for the position of a Document Specialist to work on project sites in the South / Southwest United States. The individual we are looking for must have a complete understanding of all phases of a right-of-way project, be a self-starter, and able to perform the below tasks with little or no supervision. This position would be on site and include per diem 7 days a week.

Responsibilities & Qualifications

• Must be highly organized and have good time management skills, must have a complete understanding of all phases of a pipeline right-of-way project from line list development to construction, and is expected to maintain accurate and current information on the overall status of the project.
• Must have working knowledge and experience with all necessary right-of-way documents such as, but not limited to, land acquisition easements including courthouse recording requirements, temporary workspace documents, damages and compensation documents, excel spreadsheet tracking sheets etc.
• Maintain hard files, including easements, lease documents, real estate deeds, and various other documents relating to ownership and rights.
• Create system line lists as requested.
• Conduct in-house ROW and title searches as requested.
• Scan documents into client system(s) of record.
• Add specific metadata to documents in client system(s) of record.
• Must have a proven history of reviewing and understanding land acquisition agreements.
• Must be fluent in Microsoft Office software, including MS Excel and MS Word, and have an excellent understanding of database entry.
• Must have the ability to learn new systems quickly.
• Experience with geoAMPS or Pandell Projects and ESRI GIS software is preferred.
• Understands general access reporting functions and the uses of formula / equation statements to optimize reports and reporting functions.
• Must be able to multi-task and work efficiently during high-peak times.
• Must be highly organized with the ability to prioritize work based on project timelines and ensure that timelines are not jeopardized.
• Must have the ability to proof-read and have a keen eye for details to ensure the accuracy and completeness of reports and data.
• Be proficient at typing and use a calculator, copier, postage machine, and other large and small equipment common to a project.
• Excellent written and verbal communication skills.
• Experience providing administrative support to a wide variety of users.
• Represents self with professionalism. Can relate to people from various backgrounds and work well with others.
• Able to work well in a team environment or an individual role.

Education / Experience

Minimum of Five (5) years of preparing and processing ROW acquisition easement documents on ROW projects.

Pay Range

This position offers a competitive 6 day per week pay rate plus a 7 day per week $178 / day per diem. This position offers full health, vision & dental benefits.