Administrative Assistant (Level III)

Looking for selected candidate to start ASAP

This is a hybrid role (4-days on-site / 1 day WFH; Fridays)

Schedule : Monday - Friday; 40 Hours, plus OT as needed

Work Location : New York City, NY

This job is responsible for providing diverse and confidential administrative support, including extensive calendar management, coordinating travel arrangements, processing expense reports, and gathering and delivering information relevant to / from the executive.

Job expectations include assisting with organizing in-person meetings / events and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.

3+ years administrative / business support with established high level executive support experience

bility to work well under pressure, adapt to unexpected events, and manage competing priorities

Strong attention to detail and accuracy

Polished and professional communications including in person, on the phone and email correspondence

1. Communicate with executive and line management to gather and convey relevant information

• Answer manager's phone line, documenting accurate messages and handling calls with appropriate judgment
• Manage the calendar proactively, effectively resolving conflicts that arise in a professional manner
• Manage all travel planning, coordinating schedules for executive to maximize time and create efficiencies
• Submit expense reports in an accurate and timely fashion
• Liaise with outside groups to coordinate events and meetings where the executive is required

Top 3 MUST Have :

1. Proficiency in Concur and Salesforce systems

2. Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint)

3. Knowledge of communications platforms such as Zoom and Webex. Also potentially Microsoft Teams.

Characteristics of a Top Performer :

Pay Range : $38-40 / hr