Intake Specialist

Intake Specialist

The Salvation Army North & Central Illinois Division Pathway Forward Program

Reports To : Program Manager Operations

Pay Grade : 403

Pay Range : $18.11-$21.73

Outcomes

The Administrative Assistant helps with the creation, maintenance, and review of files; data processing, compilation, and reporting; supervision of clerical workers; and the accomplishment of special projects needed to implement program directives and contractual and accreditation requirements. Sufficient administrative support will be provided to ensure that program duties are effectively achieved. A liaison will exist within both the Community Corrections Program and the Metropolitan Division.

Essential Duties And Responsibilities

• Receives intake and organizes referrals from the Bureau of Prisons for the Program Manager Operations to review.
• Assembles files for new residents; provides them with handbooks, room keys, and I.D. Processes resident intake termination procedures and properly directs or destroys files of terminated residents.
• Maintains Key Control System, including assignments and records, lock orders and equipment maintenance.
• Prepares and distributes the following reports : Daily Population Report for the Program Director, Program Manager Operations; Morning Report for the Program Director; Tuesday Report for the Business Manager; and Friday Report of resident arrivals and departures for all staff.
• Maintains files and / or logs on the following areas of operation : escaped and exited residents; hospitalizations and other resident emergencies. Maintains a daily log of Terminal Summaries and Notices of Arrivals and Releases, direct ancillary services. Sends files or such portions as directed by the Program Manager Operations to the Bureau of Prisons, U.S. Probation Office, or elsewhere.
• Ensures ongoing security. Monitors compliance with files retention and destruction schedules.
• Maintains inventory of first aid supplies and forms.
• Performs clerical, data entry, and secretarial duties as required.
• Monitor and report bed space availability.
• Maintain, install, and uninstall GPS units.
• Perform data entry in BOP's web-based referral system (R3M).
• Print our referrals from R3M.
• Enter referrals into SecurManage.
• Schedule physical for USPO cases.
• Initiate Direct Home Confinement (DHC) paperwork and conduct DHC orientation.
• Assist Finance Department with billing.
• Conduct initial PREA assessment and schedule a 30 day follow up date for re-assessment.
• Process all incoming residents.
• Provide all new arrivals with orientation packets.
• Medical services liaison to both the BOP and U.S Probation Department.
• Enter parole information in SecurManage once a resident exits program.
• All other duties as required.

Reporting Relationships

This position is supervised by the Program Manager Operations. This position requires frequent interaction with the residents, the Program Manager Operations, and various government offices. In addition, this individual relates to a large and diverse number of people inside and outside the Salvation Army. In these contacts, the individual acts as a representative of the Army and its mission.

Performance Measurements

This individual will be evaluated on how effectively the outcomes of this position are achieved, as well as the timeliness, accuracy, and completeness of performance. A performance review will be conducted.

Education / Experience

Competencies

Position Limitations

Physical Demands / Work Environment

The Salvation Army Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.