Travel and Expense Reimbursement Coordinator

Job Description

Job Description

The Travel and Expense Reimbursement Coordinator is responsible for processing all travel requests and expense reimbursements for the company. Provides complex and diversified support to all levels of staff regarding company travel and expense policies. Responsible

for ensuring travel arrangements and expense reimbursements are in accordance with company policies. Reconciles travel related purchases and invoices in coordination with the Accounting Department. Assists with the management of the company vehicle fleet in coordination with the Facilities Manager. Provides confidential, complex and diversified administrative support to the Senior Executive Administrative Assistant and other departments.

QUALIFICATIONS

• Three to five years experience in an administrative support role (preferably with travel coordination functions) requiring discretion, judgment and performance of a wide range of admin support functions is required
• Demonstrated ability to organize tasks and resources to meet deadlines
• Must be able to work independently and with a team
• Working knowledge of / ability to create professional documents / presentations (resource material, charts, graphs of data, etc) using computer software programs (Microsoft Word, Excel, PowerPoint, etc.)
• Ability to transcribe reports, forms, and correspondence
• Ability to compose specialized or sensitive correspondence and reports
• Ability to edit documents for grammar, punctuation, etc. and general functionality
• Effective positive human relations skills including tact, diplomacy, discretion. Ability to work / interact in a cooperative professional manner with all levels of staff and leadership
• Ability to communicate effectively and efficiently, both written and oral
• Ability to assist with trainings and presentations related to company travel policies
• Ability to work in a high intensity / fast paced environment
• Acute attention to detail
• Must maintain discretion while working with sensitive / confidential information

GENERAL ACCOUNTABILITIES AND ESSENTIAL FUNCTIONS

Travel Coordination :

Expense Reimbursement Processing :

Travel Expense Reconciliation :

Company Vehicles – Fleet Management Support :

Administrative Support :

Correspondence and reports produced, organized and distributed according to department and operating unit needs.

Company and Department records, files and logs maintained in a complete, current and accessible manner.

Facilitate communication between department members and with other customers to help meet management's objectives.

The above accountabilities represent work performed by this position and are not all-inclusive. The omission of a specific accountability will not preclude it from the position if the work is similar, related, or a logical extension of the position.

BENEFITS

All candidates are subject to drug screening and background investigation.

Life Flight Network is an equal opportunity employer.