Mailroom Assistant

Job Description

Job Description

We are looking for a dedicated Mailroom Assistant to join our team on a contract basis in San Francisco, California. In this role, you will play a vital part in managing incoming and outgoing mail processes, ensuring smooth operations in a fast-paced environment. You will work independently to handle tasks such as sorting, scanning, printing, and labeling documents while maintaining attention to detail and efficiency.

Responsibilities :

• Receive and organize incoming mail to ensure all correspondence is accounted for and properly processed.
• Open and categorize documents based on their type and priority for further handling.
• Digitize physical documents by scanning them into the designated system with precision.
• Print required documents in the correct format, ensuring accuracy and quality.
• Prepare and securely send outgoing mail to customers in a timely manner.
• Support daily mailroom operations by opening, sorting, and processing mail efficiently.
• Maintain accurate records of mail handling and document processing.
• Operate mailroom equipment such as scanners and printers to streamline workflows.
• Collaborate with team members to prioritize urgent tasks and meet deadlines.
• Ensure compliance with organizational procedures for document handling and mail distribution.
• Previous experience in mailroom operations or a similar role.
• Proficiency in operating mailroom equipment such as scanners and printers.
• Exceptional attention to detail and organizational skills.
• Ability to thrive in a fast-paced setting while managing multiple tasks.
• Strong verbal and written communication skills.
• Willingness to work evenings, weekends, and public holidays as needed.
• Independence and reliability in delivering high-quality work.
• Familiarity with Mac (iOS) and Google Workspace is a plus.