Billing Clerk

Job Description

Job Description

JOB SUMMARY

The Billing Clerk is responsible for preparing, reviewing, and processing customer invoices in an accurate and timely manner. This role ensures all billing data is complete and consistent with company policies and contract terms. The Billing Clerk works closely with operations, sales, and accounting teams to resolve discrepancies, maintain billing records, and support month-end closing activities.

ESSENTIAL FUNCTIONS :

• Comply with Eco Material Safety Policies and Procedures
• Prepare, review and process invoices, corrections, and adjustments accurately and on a timely basis using shipping manifests and other supporting documentation.
• Verify billing data and ensure compliance with company policies, contracts, and pricing agreements.
• Research and resolve billing discrepancies or customer inquiries promptly.
• Maintain organized billing records and supporting documentation.
• Collaborate closely with shipping, customer service, and plant personnel to resolve billing discrepancies and ensure timely invoicing.
• Post payments, adjustments, and credits to customer accounts as needed.
• Assist with month-end and year-end closing processes, including reconciliations and reporting.
• Monitor aging reports and assist with collections or follow-up on outstanding invoices.
• Support internal and external audits by providing billing documentation or explanations.
• Identify opportunities to improve billing processes and increase efficiency.
• Process invoices, corrections, and daily basis using shipping manifest
• Generate and distribute monthly reporting packages for assigned Utility locations.
• Regular attendance, timeliness and scheduling flexibility

KNOWLEDGE, SKILLS AND ABILITIES

EDUCATION AND / OR EXPERIENCE

The employee should have the following :

ESSENTIAL PHYSICAL REQUIREMENTS / WORK ENVIRONMENT

The employee should possess the ability to :

Withstand exposure to temperature extremes inside or out

This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities or may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

DESCRIPCIÓN DE TRABAJOS DE ECO MATERIAL TECHNOLOGIES

Título del trabajo : Empleado de facturación

Departamento : Puede variar por Unidad de Negocio

Informa a : Gerente de contabilidad

Supervisa : Nadie

Estado FLSA : No exento

Código de trabajo : 100050

RESUMEN DE TRABAJO

El Empleado de facturación compila datos y prepara facturas realizando las siguientes tareas.

FUNCIONES ESENCIALES :

CONOCIMIENTOS, HABILIDADES Y CAPACIDADES

EDUCACIÓN Y / O EXPERIENCIA

El empleado debe tener lo siguiente :

REQUISITOS FÍSICOS ESENCIALES / ENTORNO DE TRABAJO

El empleado debe poseer la capacidad de :

Resistir la exposición a temperaturas extremas internas o externas

Esta no es necesariamente una lista exhaustiva de responsabilidades, deberes, habilidades, esfuerzos, requisitos o condiciones laborales relacionadas con el trabajo. Todos los deberes y responsabilidades corresponden a funciones y requisitos laborales esenciales y están sujetos a posibles modificaciones para acomodar razonablemente a las personas con discapacidades o podrían excluir a las personas que representan una amenaza directa o un riesgo significativo para la salud o la seguridad de ellos mismos o de otros. Si bien esto pretende ser un reflejo exacto del trabajo actual, la gerencia se reserva el derecho de revisar el trabajo o exigir que se realicen otras tareas según lo asignado. Este documento no crea un contrato de trabajo, implícito o de otro tipo, distinta de la relación"a voluntad".

M-F 8am to 5, some OT required