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Administrative Assistant/Receptionist
Administrative Assistant/ReceptionistSK Life Science • Paramus, NJ, United States
Administrative Assistant / Receptionist

Administrative Assistant / Receptionist

SK Life Science • Paramus, NJ, United States
12 days ago
Job type
  • Full-time
Job description

Administrative Assistant / Receptionist

Job Locations

US-NJ-Paramus

ID

2025-1930

Category

Human Resources

Type

Regular Full-Time

Overview

The Administrative Assistant / Receptionist provides front-office support and administrative coordination to ensure smooth daily operations within a fast-paced biotech / pharmaceutical environment. This role serves as the first point of contact for employees, guests, and external partners, while supporting a variety of office, administrative, and compliance-related tasks essential to a regulated industry.

Responsibilities

Front Desk & Office Support

Serve as the primary point of contact for visitors, vendors, and employees; manage check-ins and ensure compliance with security and visitor protocols.

  • Answer and direct incoming calls, messages, and general inquiries.
  • Maintain a professional, welcoming, and compliant reception area and office environment.
  • Coordinate conference room scheduling, meeting set-up, and AV support as needed.

Administrative & Operational Support

  • Provide calendar management and administrative support to C-suite, designated leaders or teams.
  • Support coordination of on-site or virtual meetings, events, and team activities.
  • Prepare correspondence, documents, memos, and presentations.
  • Assist with travel arrangements and expense reporting.

    • Office & Facility Coordination

  • Monitor and manage office supplies, inventory, and equipment.
  • Coordinate with facilities, IT, and vendors to resolve office-related issues.

    • Compliance & Documentation (Biotech / Pharma Environment)

  • Maintain document handling in alignment with company SOPs and industry compliance standards.
  • Help ensure that confidentiality and data privacy policies are consistently upheld.

    • Qualifications

  • 1-3 years of administrative, receptionist, or office coordination experience; biotech / pharma experience preferred.
  • Strong organizational skills and ability to manage multiple priorities in a dynamic, fast-paced environment.
  • Excellent verbal and written communication skills.
  • High level of professionalism, discretion, and customer service orientation.
  • Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and common office systems.
  • Ability to work on-site and support corporate office operations.
  • Hands-on, service-oriented, and dependable.
  • Enjoys variety and problem-solving in a dynamic, fast-paced setting.
  • Demonstrates professionalism and discretion in all interactions.
  • Self-motivated and comfortable taking ownership and delivering results in a fast-paced environment with high ambiguity
  • Ability to manage and prioritize multiple tasks simultaneously, and adjust swiftly to changing business priorities
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