Talent.com
Administrative Assistant/Receptionist
Administrative Assistant/ReceptionistSK Life Science • Paramus, NJ, United States
Administrative Assistant / Receptionist

Administrative Assistant / Receptionist

SK Life Science • Paramus, NJ, United States
12 days ago
Job type
  • Full-time
Job description

Administrative Assistant / Receptionist

Job Locations

US-NJ-Paramus

ID

2025-1930

Category

Human Resources

Type

Regular Full-Time

Overview

The Administrative Assistant / Receptionist provides front-office support and administrative coordination to ensure smooth daily operations within a fast-paced biotech / pharmaceutical environment. This role serves as the first point of contact for employees, guests, and external partners, while supporting a variety of office, administrative, and compliance-related tasks essential to a regulated industry.

Responsibilities

Front Desk & Office Support

Serve as the primary point of contact for visitors, vendors, and employees; manage check-ins and ensure compliance with security and visitor protocols.

  • Answer and direct incoming calls, messages, and general inquiries.
  • Maintain a professional, welcoming, and compliant reception area and office environment.
  • Coordinate conference room scheduling, meeting set-up, and AV support as needed.

Administrative & Operational Support

  • Provide calendar management and administrative support to C-suite, designated leaders or teams.
  • Support coordination of on-site or virtual meetings, events, and team activities.
  • Prepare correspondence, documents, memos, and presentations.
  • Assist with travel arrangements and expense reporting.

    • Office & Facility Coordination

  • Monitor and manage office supplies, inventory, and equipment.
  • Coordinate with facilities, IT, and vendors to resolve office-related issues.

    • Compliance & Documentation (Biotech / Pharma Environment)

  • Maintain document handling in alignment with company SOPs and industry compliance standards.
  • Help ensure that confidentiality and data privacy policies are consistently upheld.

    • Qualifications

  • 1-3 years of administrative, receptionist, or office coordination experience; biotech / pharma experience preferred.
  • Strong organizational skills and ability to manage multiple priorities in a dynamic, fast-paced environment.
  • Excellent verbal and written communication skills.
  • High level of professionalism, discretion, and customer service orientation.
  • Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and common office systems.
  • Ability to work on-site and support corporate office operations.
  • Hands-on, service-oriented, and dependable.
  • Enjoys variety and problem-solving in a dynamic, fast-paced setting.
  • Demonstrates professionalism and discretion in all interactions.
  • Self-motivated and comfortable taking ownership and delivering results in a fast-paced environment with high ambiguity
  • Ability to manage and prioritize multiple tasks simultaneously, and adjust swiftly to changing business priorities
    • Create a job alert for this search

    Administrative • Paramus, NJ, United States

    Related jobs
    Administrative Assistant

    Administrative Assistant

    MCI • Staten Island, NY, US
    Full-time
    MCI is a leading Business Process Outsourcing (BPO) company that specializes in delivering tailored solutions to meet the diverse needs of our clients. With a commitment to excellence and a focus on...Show more
    Last updated: 24 days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    Montano Wood Care Corp • Yonkers, NY, United States
    Full-time
    Energetic candidate with excellent communication skills.Responsible for writing job orders and proposals.Following up on proposals and maintenance contracts. Planning and organizing daily work sched...Show more
    Last updated: 20 days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    Westside Federation for Senior Supportive Housing • New York, NY, United States
    Full-time
    The West Side Federation for Senior and Supportive Housing, Inc.WSFSSH) is a community-based organization responding to the need for low-cost housing. Our mission is to provide safe, affordable hous...Show more
    Last updated: 11 days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    Aston Carter • Woodbury, NY, United States
    Part-time
    Job Title : Administrative Assistant (High End Retail, Customer Service).Job Description : We are seeking a motivated Administrative Assistant with a minimum of one year of experience in administrati...Show more
    Last updated: 17 days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    Eastwood • New York, NY, United States
    Full-time
    At Eastwood Industries we believe that people are the most important ingredient of any business.It is the people who tell the true story of what that business stands for—and it is the people who ul...Show more
    Last updated: 20 days ago • Promoted
    Administrative Assistant-(HRA) La Central

    Administrative Assistant-(HRA) La Central

    Comunilife • Bronx, NY, United States
    Full-time
    Administrative Assistant-(HRA) La Central.Administrative Assistant positionin itscongregate program in the Bronx.The La Central Administrative Assistant is responsible for the office administrative...Show more
    Last updated: 20 days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    CFS • Tarrytown, NY, US
    Full-time
    We are seeking a detail-oriented and proactive.Environmental Services department.The ideal candidate will have strong organizational and customer service skills, the ability to handle multiple prio...Show more
    Last updated: 23 days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    IHOP • Bronx, NY, US
    Full-time
    We are looking for a qualified receptionist to welcome and greet our clients, direct them around the office, and handle our various administrative support tasks. A good receptionist must check every...Show more
    Last updated: 30+ days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    Cornerstone Research • New York, NY, United States
    Full-time
    If you are an administrative professional looking for an opportunity to showcase your strong attention to detail, organizational and client service skills, then we would like to meet with you!.The ...Show more
    Last updated: 30+ days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    Cynet Systems • New York, NY, US
    Full-time
    Pay Range : $22hr - $26hr Use of various information technology applications such as email, database, spreadsheets, and word processing applications (including Microsoft Office Suite) : Composes, typ...Show more
    Last updated: 30+ days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    Constructive Partnerships Unlimited • Brooklyn, NY, United States
    Full-time
    Search Location(s) Brooklyn, NY.Administrative Assistant maintains borough records, including payroll, regulatory documentation, schedules, reports and other pertinent information as assigned.Maint...Show more
    Last updated: 20 days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    Minister, Elders and Deacons of the Reformed Protestant Dutc • New York, NY, United States
    Full-time
    The Administrative Assistant provides support to the ministerial team of Middle Church and to the staff and congregation more broadly. Key responsibilities include database management and support; c...Show more
    Last updated: 20 days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    Nexus Staff • New York, NY, US
    Full-time
    Location : 28 Liberty Street, New York, NY 10005.Minimum Education : High School, Technical Degree / Certificate Program. Strong clerical and data entry skills.Respond to telephone inquiries.Show more
    Last updated: 30+ days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    Columbia University • New York, NY, United States
    Full-time
    Job Type : Support Staff - Union.Salary Range : $58,000 - $65,000.The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmenta...Show more
    Last updated: 20 days ago • Promoted
    Administrative Support Assistant - Phelps

    Administrative Support Assistant - Phelps

    Northwell Health • Sleepy Hollow, NY, United States
    Full-time
    Performs diversified clerical duties related to the operational needs of the office / department.Performs diversified clerical duties which may include, but are not limited to : .Typing various corresp...Show more
    Last updated: 30+ days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    City Tire Company, Inc. • New York, NY, US
    Full-time
    We’re looking for a detail-oriented and reliable.You’ll handle day-to-day administrative tasks, support team members, and ensure operations stay organized and efficient.Show more
    Last updated: 26 days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    BHIRED • New York, NY, United States
    Full-time
    A growing real estate business with both property management and rental operations is seeking a proactive and organized Administrative Assistant. The role includes office-based responsibilities from...Show more
    Last updated: 17 days ago • Promoted
    Bureau Administrative Assistant

    Bureau Administrative Assistant

    City of New York • New York, NY, United States
    Permanent
    OPEN TO PERMANENT CLERICAL ASSOCIATE.The mission of the Bureau of Environmental Disease Prevention is to prevent environmental disease in homes, communities, and the workplace, and to protect healt...Show more
    Last updated: 20 days ago • Promoted