Coordinator of Business and Events

Department : Physical Education and Recreation

Appointment Type and Duration : Regular Ongoing

Salary : $50000 - $60000 per year

Compensation Band : OS-OA04-Fiscal Year 2025-2026

FTE : 1.0

Application Review Begins

February 22 2026; position open until filled

Special Instructions to Applicants

Please apply online and upload the following materials :

Current resume with detailed employment history including the month and year for the start and end dates of each role.

Cover letter explaining your interest in the position and how your skills and experience align with our qualifications.

Contact information for at least three professional references one being your current or most recent supervisor. We will notify you before contacting any references.

To be considered in the initial review complete applications must be submitted by February 22 2026 at 11 : 55 PM (Pacific Time). Application review will begin February 23 2026. Only complete applications will be considered. A complete application includes a resume cover letter and references.

• Questions regarding the application procedure can be sent to :

Patty Smith

Executive Assistant

Department of Physical Education and Recreation

Department Summary

The Division of Student Life supports the universitys academic mission and strategic plan through comprehensive programs and services that promote and advance student learning and success while fostering an inclusive and vibrant campus community. Student Life includes four major portfolios the Office of the Dean of Students Experiential Learning & Engagement Health & Wellbeing and Division Administration. Key programs and departments within the division include but are not limited to University Health Services Erb Memorial Union Physical Education & Recreation Parent and Family Programs Major Student Events (Commencement Homecoming University Day) Fraternity and Sorority Life Counseling Health Promotion Community and Belonging Strategic Communications Student Government Engagement & Success Student Conduct and Community Standards and Support for Students in Crisis and Students of Concern.

The Physical Education and Recreation Department (PE and Rec) plays a vital role at the University of Oregon in educating engaging and inspiring the campus community to live active balanced lives! As part of the Division of Student Life we expand learning beyond the classroom and facilitate positive experiences to support physical emotional and social wellbeing as well as student success. We actively cultivate a safe inclusive and accessible environment at the Student Rec Center that honors diverse needs and encourages people of all abilities and backgrounds to participate.

PE and Rec offers world-class facilities a long tradition of curricular-based physical education classes and a growing and diverse set of programs but what really sets the department apart is the culture co-created by the people who work here. We are committed to equity belonging and social justice as well as fostering a diverse and culturally-aware community. PE and Rec team members are cooperative and collaborative both within and outside the department and we strive for excellence in everything we do for our community. We demonstrate integrity in our interactions and challenge each other to continually grow and develop.

Core Values :

Compassion

Cooperation

Development

Equity and Inclusion

Excellence

Fun

Integrity

Stewardship

Wellbeing

Position Summary

The Coordinator of Business and Events is an administrative and supervisory role that manages key business operations of the Physical Education and Recreation Department. Reporting to the Assistant Director for Business and Events this position manages facilities rentals and event coordination departmental business operations contracts and procurement and supervises approximately 30 event student staff members.

The Coordinator oversees aspects of facilities rentals and events from initial client requests to post-event follow-up while ensuring clear communication realistic expectations and a high-quality client experience. Responsibilities include event / rental invoice compilation management of departmental printing and copying operations including supply orders and maintenance coordination and departmental records management to ensure compliance with university policies and retention schedules.

The Coordinator recruits hires schedules trains and evaluates approximately 30 student event staff members ensuring compliance with all employee policies collective bargaining agreements and university regulations. This includes maintaining training records submitting timely attendance reports and collaborating on staff scheduling and training updates.

The Coordinator serves as steward of departmental resources and primary liaison to Student Life Financial Services regarding contract and purchasing management including oversight and management of contracts departmental Procurement card purchasing vendor management and resolution of procurement discrepancies. The position also serves as custodian of departmental capital assets and inventory maintaining accurate records of physical asset locations coordinating property control transactions and ensuring compliance with university asset management standards.

The Coordinator serves as backup to the Assistant Director of Business Operations and Events during their absence and may perform other duties as assigned to support departmental and divisional initiatives.

Minimum Requirements

Bachelors degree AND one year of experience in business operations administrative support events / rentals management or related field; OR

Four years of experience in business operations administrative support events / rentals management or related field; OR

An equivalent combination of education / experience.

Professional Competencies

Ability to work with diverse populations and maintain professional relationships with staff students vendors and clients

Ability to manage multiple projects and tasks simultaneously while maintaining attention to detail and accuracy

Strong communication skills

Proficiency in records management document organization and compliance with retention standards

Demonstrated ability to work collaboratively in a team environment

Strong customer service orientation and ability to manage client expectations

Preferred Qualifications

Masters degree in Business Administration Management or related field

One (1) year supervision experience including hiring training and evaluating staff managing employee work schedules and timesheets.

Experience with UO software platforms Banner Concur UKG

Knowledge of university procurement policies and procedures

Experience with property control asset tracking or inventory management

Experience managing procurement card or similar payment systems

FLSA Exempt : Yes

All offers of employment are contingent upon successful completion of a background check.

The University of Oregon is proud to offer a robust benefits package to eligible employees including health insurance retirement plans and paid time off. For more information about benefits visit our website.

The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process please email us or call .

UO prohibits discrimination on the basis of race color religion national origin sex sexual orientation gender identity gender expression pregnancy (including pregnancy-related conditions) age physical or mental disability genetic information (including family medical history) ancestry familial status citizenship service in the uniformed services (as defined in federal and state law) veteran status expunged juvenile record and / or the use of leave protected by state or federal law in all programs activities and employment practices as required by Title IX other applicable laws and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information related policies and complaint procedures are listed here.

In compliance with federal law the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.

Required Experience :

IC

Key Skills

Motivational Interviewing,Marketing,Microsoft Office,Microsoft Access,Ellucian,Microsoft Outlook,Microsoft Word,Visio,Detailing,Microsoft Powerpoint,Microsoft Excel,Administrative Experience

Employment Type : Temp

Experience : years

Vacancy : 1

Yearly Salary Salary : 50000 - 60000