Administrative Assistant - Onsite Community Association

Job Type

Full-time

Description

Affinity Management Services is an Association Management Company proudly serving Miami-Dade, Broward, and Palm Beach County for over 15 years! We have grown over time due to our commitment to creating a first-class living environment for our residents and enriching the quality of life in our communities through our innovative services. As the demand for our services continues to grow, we are looking for individuals to join us on our quest to empower and transform each community we partner with.

Position Summary :

Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Administrative Assistant responsibilities meeting arrangements, preparing reports and maintaining appropriate filing systems.

Essential responsibilities :

• Provide excellent customer service to residents within the community by answering and directing phone calls, emails, and other correspondence.
• Address unit owners' inquiries via phone, email, or in person.
• Help process purchases and leases applications.
• Check in clubhouse guest (if applied)
• Check in vendors who come onto the property.
• Update Owners / Tenants in Directory or any information
• Ability to access and accurately input information using a computer system.
• Performs tasks assigned by management. (Excellent verbal, comprehension, listening and problem-solving skills).
• Maintain a clean and organization, have general task assistance.
• Courier Request, return and distribute mail.
• Maintain and organize files and records
• Schedule appointments and meetings
• Prepare reports, memos, and other documents
• Assist with event planning and coordination
• Manage office supplies and inventory
• Provide support to other staff members as needed

Requirements

Weekend availability required

Schedule :

Monday OFF, Tuesday 1 pm-8 pm (7 hrs), Wednesday 12 pm-8 pm (8 hrs), Thursday 8 am-2 pm (6 hrs), Friday 1 pm-8 pm (7 hrs), Saturday 8 am-8 pm (12 hrs), Sunday OFF - total 40 hours.

Salary : $19

SKILLS, KNOWLEDGE & ABILITIES REQUIRED :

Education / Training / Certifications / Licenses :

Language requirements :

Bilingual is desirable.

Additional Requirements :

Who We Are :

At Affinity Management Services, we are passionate about community association management. We value knowledge sharing and welcome new team members who enjoy the challenges of community association and property management, including Homeowners Associations, Condominiums, and Apartments.

Our Values :

We lead with the following values :

What We Offer :

We invite you to be a member of our team, where you can enjoy a comprehensive benefits package, including :

Additionally, we provide competitive pay, paid time off, a respectful, caring, and positive working environment. You will have opportunities for growth and promotion within the organization, including specialized training, industry-related organization memberships, and mentoring support to help you achieve your career development aspirations.

Salary Description

$19.00 hourly