Administrative Assistant - P&CD - (Part-Time / Temporary)

Salary : $20.00 Hourly

Location : GA, GA

Job Type : Temporary

Job Number : 6102

Department : Planning & Community Development

Opening Date : 09 / 12 / 2025

This position is responsible for a wide variety of routine clerical and administrative duties. Work includes assisting the development of the Planning and Community & Development staff with a variety of tasks.

Major Duties

• Greets visitors and receives and responds to inquiries verbally and in writing; directs visitors / callers to appropriate person or department;
• Provides clerical and administrative support for the Planning and Community & Development Department;
• Coordinates communications with other departments and City employees;
• Organizes and maintains files;
• Maintains various databases;
• Assists customers with completing and submitting zoning applications;
• Coordinates meetings for planning, development and zoning staff as needed;
• Serves as recording secretary for various group meetings; attends meetings and transcribes minutes;
• Types letters, reports and other documents as assigned;
• Receives, sorts and distributes mail;
• Maintains inventory of general office supplies;
• Researches public records to determine legal description of properties;
• Responsible for maintaining invoices, finances, billing and other related duties;
• Performs other duties as assigned.

Minimum Qualifications

High School diploma or equivalent; Associate degree in related field preferred; two (2) to four (4) years experience in general office environment; equivalent combination of education and experience.

Knowledge Required by the Position

Supervisory Controls : Work is assigned by the Director of Planning and Community & Development in terms of department goals and objectives. Work is spot-checked and reviewed for accuracy and nature and propriety of final results.

Guidelines : Guidelines include department policies and procedures, City ordinances and regulations pertaining to planning, development, and zoning issues.

Complexity : The work consists of a variety of administrative and clerical duties.

Scope and Effect : The purpose of this position is to support the efficient operation of the department through coordination of a wide variety of administrative and clerical duties.

Personal Contacts : Contacts are typically with co-workers, developers, real estate and design professionals and the general public.

Purpose of Contacts : Contacts are typically to give and exchange information and provide services.

Physical Demands : The work is typically performed with the employee sitting at a desk. The employee uses tools or equipment requiring a moderate degree of dexterity.

Work Environment : The work is typically performed in an office.

Supervisory and Management Responsibility : None.