Fiscal Manager

Fiscal Manager

St. Charles County Police Department

Starting Salary : $64,880.05 per year

This is a full-time position, 40 hours / week, which includes a full range of benefits, including Paid Time Off, Extended Medical Leave, Holidays, Employee Health, Dental, Life, Disability, Retirement, and Tuition Assistance programs.

Job Overview :

The purpose of this position is to assist with department budget preparation, recommendation and administration; prepare budget documentation; monitor expenditures / requisitions for compliance with budget limits and mandates; grant and contract management; assist the Captain with the hiring process and other personnel actions requiring clerical support; ensure all personnel files and Use of Force reports are properly maintained. The work is performed under the direction of Captain-Administrative.

Assists and coordinates section / division heads in preparing the annual operating budget and the five-year capital budget plan. Summarizes budget requests for review by Chief of Police.

Adjusts and recalculates the budget as changes are ordered.

Coordinates approved budget implementation with County Finance and Personnel Directors. Revises line items as requested by Police personnel.

Computes estimated actual expenditures as opposed to approved salaries and recommends deficit corrective actions to department management.

Monitors requisitions / expenditures by section / division for compliance with purchasing policies, bidding requirements, and budget limits. Coordinates cost savings and alternative funding for required but non-budgeted expenses.

Analyzes expenditure trends, particularly large expenditures. Recommends and prepares budget amendment requests to the County Director of Administration with the Chiefs approval.

Assists the Captain-Administrative Services in analyzing employee starting salaries and other budget items.

Prepares monthly expenditure reports that compare actual and projected personnel costs. Projects year-end deficit / surplus. Recommend corrective actions for deficits.

Monitors revenues. Prepare a monthly report, including year-end projections. Estimates next years revenue.

Monitors receipts and disbursements on a variety of funds, including those for training, drug enforcement, donation