Executive Staff Assistant II, Office of the Deputy Provost

Cornell UniversityIthaca, NY, US

4 days ago

Job type

Full-time

Job description

Executive Staff Assistant II

Demonstrating initiative, independent decision-making and a high level of professionalism and confidentiality, you will provide high-level executive support and serve as a trusted partner to the Deputy Provost. The Deputy Provost's portfolio includes faculty support and development, promotion and tenure processes, supporting chairs and deans on academic initiatives, dean searches, dual career programs, and advising university leadership.

In this role, you will :

Manage complex calendars, travel, and daily priorities, ensuring the Deputy Provost is well-prepared and supported.
Coordinate high-level meetings and events, including preparing agendas, materials, and follow-up actions.
Handle confidential and sensitive information with sound judgment and discretion.
Develop reports, presentations, and correspondence that advance strategic initiatives.
Serve as a key liaison with university leadership, faculty, staff, and external partners.
Provide program and project support, including event planning and coordination.
Contribute to the smooth operation of the office, ensuring a professional and welcoming environment.

We seek a professional who demonstrates initiative, flexibility, and the ability to manage competing priorities with poise and accuracy. The successful candidate will bring :

A self-starter with a collaborative approach.

Strong organizational and project management skills, with a keen eye for detail.

Exceptional communication and interpersonal abilities.

Experience supporting executives or senior leaders in a fast-paced environment.

Ability to manage confidential information with integrity.

Proficiency with office technologies, databases, and productivity tools.

Vision for ways to improve processes and efficiency.

This is more than an administrative role- it's an opportunity to contribute to the academic mission and values of the university at the highest level. You'll work in partnership with senior academic leaders and play an important role in supporting programs that advance faculty development. If you are an administrative professional with experience supporting leadership, seeking the next step in your career path we encourage you to apply with your resume and cover letter!

Required Qualifications :

All applications must include a resume and cover letter for full consideration.

Associate's degree and at least 4 years related administrative experience, or equivalent combination of education and experience.

Must provide a professional, customer-oriented approach and demonstrate the ability to handle, diplomatically, a wide variety of situations.

Must have the ability to organize and prioritize multiple work assignments.

Requires a high level of initiative, motivation, independent judgment, decision-making, and commitment to precision and accuracy.

Incumbent must have the ability to work in a team environment, ability to take initiative, must demonstrate good judgement, great attention to detail, and a collaborative and positive spirit.

Must be able to handle highly confidential information.

Must be proficient in the use of various software, including MS Office (Word, Excel, Outlook e-mail and calendar). WordPress, InDesign, Concur Travel System, Zoom, and FileMaker Pro, MS Copilot, and be able to learn other software as necessary.

Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members.

Preferred Qualifications :

Bachelor's degree in social or behavioral sciences.

Prior experience in an office requiring highly confidential and professional atmosphere desirable.

Visa sponsorship is not available for this position. Relocation assistance is not available for this position.

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Executive Assistant Ii • Ithaca, NY, US