Legal Secretary I - Juvenile Probation

Legal Secretary I

Ready to be a force for positive change? Join our fast-paced team and help transform young lives! About Juvenile Court : The Juvenile Court is a division of Clark County Superior Court, dedicated to serving youth under 18 who face challenges involving the law, abuse, neglect, or abandonment. Our work extends beyond the courtroom, reaching into the community to provide resources for positive change and support healthy development. We are committed to a Balanced and Restorative Justice approach, focused on healing, accountability, and growth for youth, families, and the community.

A powerful mission drives our team : To prevent young people from becoming further involved in the criminal justice system. Our Mission : "We will put our energy and resources into the future. Our focus will be on what needs to be healed, what needs to be repaid, what needs to be learned."

Clark County Juvenile Court Statement of Values : At Clark County Juvenile Court, we are dedicated to building a supportive and welcoming environment for both our team and the individuals we serve. We believe that when varied voices are heard and valued, we are better equipped to understand and respond to the needs of our community. We are committed to treating everyone with dignity and respect. If you are looking for an environment that embraces these values, we invite you to apply. We strongly encourage applications from women, people of color, LGBTQ+ individuals, and others who are underrepresented in the field of law and justice.

Who We Are Looking For

We seek a highly motivated and detail-oriented Legal Secretary I to join our fast-paced team. The ideal candidate will possess exceptional ethical judgment, a passion for public service, and an unwavering commitment to upholding the highest standards of integrity. As a Legal Secretary I, you will play a vital role in supporting the court's operations and ensuring the efficient and fair administration of justice, directly contributing to our mission of redemption and positive change.

Your Role : As a Legal Secretary I, you will provide essential clerical support within a legal environment, directly contributing to the court's mission. Your responsibilities will include :

• Producing and filing legal documents with accuracy and efficiency.
• Navigating statewide data systems (JIS, JCS, SCOMIS) and the Juvenile Department case management system (C3MS).
• Performing detailed data entry and generating reports.
• Providing exceptional customer service at the counter and via phone, demonstrating empathy and professionalism while responding to inquiries from the public and other parties.
• Maintaining accurate records, calendars, and schedules.
• Handling incoming calls and mail with discretion and efficiency.
• Operating personal computers and standard office equipment.
• Transcribing legal correspondence and documents.
• Securing appropriate signatures and authorizations.
• Maintaining case files and records dates for subsequent actions.
• Ordering and maintaining supplies of legal forms and office materials.

This posting is open until filled with a first review date of 10 / 10 / 25 and the posting may close after that without notice.

Qualifications

One (1) year of clerical experience in a legal setting, including significant experience with personal computer applications, particularly Microsoft Word.

Completion of a legal secretarial course offered by a community college or business school (45 quarter or semester credit hours with at least ten (10) hours in legal coursework) may be substituted for the required experience.

Knowledge of : Legal terminology, forms, policies, and techniques; general office practices and procedures; appropriate business and legal grammar; word processing and database applications; operation of general office equipment such as copiers, faxes, telephones, and personal computers.

Ability to : Word process legal documents with few errors; establish and maintain effective working relationships with co-workers, public officials, and the general public; operate general office equipment; accomplish work within established timeframes; communicate effectively orally and in writing; adhere to prescribed office routines; maintain a neat personal appearance and courteous attitude toward the public and fellow employees.

Maintain reliable attendance. Maintaining regular and punctual attendance is essential for public service. This position provides critical services to the community. The successful candidate must be reliable and committed to fulfilling their duties consistently. This position requires a strong work ethic and the ability to maintain a consistent schedule to ensure the smooth and efficient operation of the department and the continued delivery of vital services to the community.

Essential Qualities

Selection Process

Resumes and other documents must be attached together in the 'Resume Upload' section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.

Application Review (Pass / Fail) : An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.

Practical Exam (Pass / Fail) : This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.

Oral Interview : The interview will be job related and may include, not limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process. Employment references will be conducted for the final candidates and may include verification of education.

Examples of Duties

Work Environment

This position offers a hybrid work model, providing the opportunity for a combination of remote work and on-site presence. While a consistent remote schedule may be established (e.g., Mondays and Wednesdays remote, half-day Fridays), flexibility is paramount due to the dynamic nature of juvenile administration. Please note that the specific remote / on-site schedule may vary and is subject to change based on operational needs, including but not limited to court schedule adjustments, crisis response, mandatory trainings, and essential in-person meetings. For example, an established remote day may occasionally require on-site presence. Similarly, the weekly schedule for this role may fluctuate depending on the volume and nature of cases