Accounts Payable Manager

Location : Hybrid - West Chester, PA.

About Us :

Stream Companies is a full-service, fully integrated advertising agency headquartered in West Chester, PA. For over 25 years, we've partnered with clients across industries to deliver data-driven, results-focused marketing solutions. From strategy and creative to media, digital, and analytics, our team is passionate about helping brands grow and succeed. At Stream, we foster a collaborative, fast-paced environment where innovation, teamwork, and accountability drive everything we do.

Role Overview :

Direct a team of five accounts payable associates to reconcile and process all company disbursements, including, but not limited to, pass-through media expenses, rent, capital expenditures, and operating expenses, ensuring timeliness, accuracy, and compliance with client and vendor payment requirements. The A / P Manager will establish and maintain adequate and appropriate internal controls for all payment functions, while managing relationships with internal facing teams and external vendors and clients.

Essential Responsibilities :

• Ensure compliance with corporate policies and generally accepted accounting principles for all payments.
• Ensure timely and accurate processing of vendor invoices and payments
• Proper level of approval for all AP transactions
• Management of weekly payments and payment types (check, EFT, Credit Cards, Virtual Cards, etc.)
• Reconciliation of vendor discrepancies and payments on all pass-through expenses (media)
• Reconciliation and management of employee credit card expenses as well as employee expenses for travel and entertainment
• Work with CFO and Controller to build and maintain an effective system of internal controls over the payables process including :
• Monthly AP close procedures
• Process flow and internal control documentation.
• Annual regulatory reporting, such as 1099's
• Vendor file maintenance
• Audit compliance and reporting.
• Identification and implementation of process improvements
• Management of the staff with requisite training, education, and professional development
• Work with the finance team on the quarterly budgeting process, and explanation of monthly variances.
• Work with CFO and FP&A to support cash forecasts and maximize cash flow.

Minimum Requirements / Qualifications - Summary of knowledge, experience and education required.