Assistant Property Manager

Job Description

Job Description

Company :

Our client company is a dynamic, community-focused real estate development and property management company dedicated to shaping the future of working environments. With a portfolio exceeding 5 million square feet of quality commercial space, their commitment is two-fold : delivering first-class work environments featuring unparalleled tenant services, and making a positive impact through sustainable and smart local development projects. We are deeply invested in the long-term success of our tenants and the vitality of the communities we serve.

Position : Assistant Property Manager

Reports to : Property Manager

Responsibilities :

• Assist in financial oversight of the property, including preparation of annual budgets and capital plans, monthly and quarterly reporting, annual operating expenses, and real estate tax reconciliations
• Review monthly General Ledger and financials to ensure all income and expenses are reflected properly.
• Review aged receivable reports and follow up with Tenants for collection.
• Assist in contract service administration and the day-to-day monitoring of vendor performance to ensure full compliance with our client's specifications and standards
• Track vendor service contracts and certificates of insurance to ensure all are up to date.
• Be familiar with all pertinent documents for the building, including leases, management agreements, and leasing materials.
• Ability to read and abstract tenant leases as they pertain to building issues, billing, operating expenses, and tenant usage rights.
• Assist in oversight / coordination of tenant improvements and base building work.
• Assist with all tenant relations and communication, displaying a positive and prompt response to all requests from tenants. Conduct regular follow-ups to ensure a consistent approach to the tenants' needs. Resolve any tenant issues promptly and escalate as appropriate.
• Assist with lease administration and coordinate with the Leasing group and outside brokers as required

Qualifications :