Legal Secretary, Employment Unit

Legal Secretary, Employment Unit

Title : Legal Secretary, Employment Unit

State Role Title : Legal Secretary

Hiring Range : Commensurate with Experience

Pay Band : UG

Agency : Attorney General & Dept of Law

Location : Office of the Attorney General

Job Duties

The successful candidate will provide the following services :

Clerical Duties : Provide secretarial support to up to seven Employment Unit-Trial Section attorneys and provide backup secretarial support to attorneys in the General Civil Unit of the Trial Section. Duties include : prioritizing work assigned by the attorneys; typing and editing briefs, pleadings, discovery requests and responses, correspondence and memoranda, and preparing same for filing by mail, in person, or electronically; drafting correspondence for attorneys' signatures; proofreading and performing quality checks on all work product, including referring to Lexis Advance, Westlaw and the Bluebook; scanning pleadings and correspondence received electronically and by U.S. mail into electronic database; attending to all aspects of discovery; opening and distributing mail (10) managing the opening of new cases and the closing of ended cases in the Office's case management database; other administrative tasks related to active trial practice.

Paralegal Duties : establish files, organize and maintain electronic file for all discovery; upload discovery documents to file sharing platform; communicate with clients, experts and opposing counsel; prepare trial exhibits and materials; contact and schedule witnesses for meetings and depositions; prepare and track subpoenas and arrange for service.

Administrative Duties : prepare and process travel vouchers and requests for travel as well as purchase, reimbursement and payment forms; arrange for conference rooms and schedule court reporters; provide backup secretarial support to other units in the Trial Section; and electronically file, where applicable and appropriate, in the Fourth Circuit Court of Appeals, the U.S. District Courts in the Eastern and Western Districts of Virginia, the Supreme Court of Virginia and the Court of Appeals of Virginia, using VACES and the CM-ECF / Pacer system.

Minimum Qualifications

• A minimum of three to five (5) years working in an employment law practice.
• The position requires exceptional written and verbal communication skills, proficiency in time management, and the ability to work independently and as a team member.
• Candidates must also demonstrate the ability to work well under pressure and adjust priorities without close supervision.
• The successful candidate must possess a valid driver's license and will be subject to a criminal background check.

Special Instructions

Kindly utilize the Virginia Jobs website to submit your application. Applications sent to the Recruitment email address will not be reviewed for the hiring process. We do not entertain phone calls or emails inquiring about application status; instead, please login to the PageUp / RMS system for updates on your application's status.

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS / DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019. Note : Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer