Receptionist
Atkinson, Andelson, Loya, Ruud & RomoIrvine, CA, United States3 days ago
Salary
$20.00–$23.00 hourly
Job type
- Full-time
Job descriptionAbility to type 40 wpm Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff Ability to operate office equipment such as computer, transcription equipment, fax machine and advance functions on photocopiers Proficiency in Word and Outlook, and familiarity with document management systems Ability to take on requests / tasks from multiple people while maintaining your everyday duties; be extremely organized Stand / walk frequently during their scheduled shift Ability to see well enough to read / compose reports and use the computer Ability to hear well enough to communicate with clients, co-workers and outside vendors Climb, stoop and kneel, occasionally Use fine finger manipulation including writing, typing, and using the telephone system Ability to work more than 40 hours a week Lifting up to 20 pounds
Job Duties :
Receptionist / Hospitality duties :
- Greeting guests and offering coffee / water
- Answer multi-line telephone system
- Conference room preparation for meetings (and clean up)
- Ordering food / beverages for meetings
- Provide general hospitality services (e.g., make coffee)
- Distribute parking validations, and keep track of our inventory in parking binder
- Break room clean up
- Retrieve, open, stamp, scan and distribute mail; drop outgoing mail once or twice per day
- Arrange for outgoing overnight packages and drop per vendor's schedule
- Stock paper in each photocopier at the beginning of the day
- Keep inventory of toners and replace them when necessary
- Provide backup to legal assistants in retrieving and forwarding faxes
- Maintain calendar of conference room meetings and depositions
- Provide support to office manager for routine administrative tasks
- Provide secretarial assistance (during absences and overload periods)
- Order and stock supplies for kitchen, break room and offices.
Qualifications / Requirements :
Physical Demand :
Work Environment :
General office environment
Hourly Range : $20-23
On-site