Administrative Support Specialist

Job Details : Job Description The contractor shall provide daily general administrative tasks to include coordinating

nd maintaining the group's schedule of events, records management, meeting

schedules, announcements, routing of documents, answering the telephone, and drafting

emails andvarious correspondence. The contractor shall provide travel support for twenty EAG personnel and supporting

faculty by inputting Defense Travel System (DTS) information for the processing

expense vouchers, security and clearance requirements, ticketing, hotel, and othertravel

rrangements.

The contractor shall not engage in any approval role within the DTS, nor shall the

contractor direct the Government in the matters oftravel.

The contractor shall track the EAG's office supplies and mission-related purchases,

conduct inventories, and input purchase requests into PRE and ERP. The contractor

shall only fulfill the function of data entry and tracking for all supply and missionrelated purchases. The contractor shall not generate any Government procurement

requirements; allocate funding, or approval roles.

3.1.3 The contractor shall provide country clearance support for EAG personnel by

submitting foreign travel requests to the Security Office, entering country clearance

requests in the Aircraft and Personnel Automated Clearance System (APACS),

compiling Anti-terrorism Plans (ATP), and ensuring all training is up to date for foreign

clearance approval.

3.1.4 The contractors shall keep track ofthe office schedules of all EAG personnel including keeping

master calendar ofthe travel, leave, and meeting schedules forthe EAG team.

3.1.5 The contractor shall coordinate the usage of the office conference room including the

schedule of approximately 20 meetings per month. The conference room shall be set up

nd ready forrequested meetings, including any audiovisualneeds.

3.1.6 The contractor shall support setting up online group meetings, managing text / image for

event flyers, reserving rooms (for mtgs requiring more space than our conference

room), coordinating with the ITACS team to arrange A / V in rooms across NPS (as

needed), or to do more simple setup including initiating the online meeting without

external support, managing meeting registrations, and pre-meeting preparation. Skill set info Minimum of three years' experience in an administrative support role in a government, military, or

cademic setting

• Minimum three years' experience in the use of Microsoft Office Suite software and the Mac

Operating System (OS)

spreadsheet report

fingerprint check prior to installation access. Documentation Required for submission Letters of Intent required Work Hours Monday thru Friday, 8 : 00 AM to 5 : 00 PM PST except Federal

holidays ccount Manager Name (Proposal Team) Sakshi Agarwal Work authorization required US Citizen Only Relocation is accepted Yes Remote work Yes dditional Notes if any This position focused on the travel and security processes and

requirements. Should have good federal work experience and required clearance.