Account Specialist

Account Specialist

Salary : $48,491.14 - $72,736.71 Annually

Location : Metro Square, Saint Paul, MN

Job Type : Full Time

Remote Employment : Flexible / Hybrid

Job Number : 2025-00625

Department : Strategic Team

Division : Finance / Admin

Opening Date : 11 / 14 / 2025

Closing Date : 11 / 28 / 2025 11 : 59 PM Central

Union Local : 8 - General

FLSA Status : Nonexempt

Position Summary : This vacancy is with the Finance department on the Strategic service team. The eligibility list created by this vacancy may be used to hire other vacancies in the department or County. Basic Duties : To audit and process bills and claims, post transactions, and balance and reconcile accounts in order to issue and receive payments and maintain appropriate accounting and bookkeeping records relating to county-wide or departmental accounting activities; to assist in assembling and analyzing data and budget information; to process personnel and payroll transactions; and to perform related duties as assigned.

Examples Of Work Performed :

• Audit bills, claims and related documents by recalculating and reviewing them to ensure accuracy of transactions and conformance with relevant payment conditions.
• Maintain general, control and subsidiary books of account by posting and monitoring transactions, distributing charges and calculating encumbrances.
• Balance accounts by computing totals and comparing results to external controls in order to ensure accuracy of accounts and to identify discrepancies.
• Reconcile account discrepancies by identifying errors, tracing errors to their sources, obtaining correct data and entering corrections.
• Prepare payment documents such as accounts payable forms, purchase orders, requisitions, claims, and similar items to initiate payments.
• Create accounts receivable documents for billable items by calculating rates, collecting and compiling data and preparing invoices.
• Prepare periodic reports to document transactions and budget conditions.
• Assemble information to assist in making cost projections and summarizing financial and statistical activity for use in budget preparation and other reports.
• Research costs for planned purchases by contacting potential vendors and analyzing information in terms of best cost / benefit outcome.
• Prepare documents as needed for personnel and payroll transactions affecting departmental staff; assist in the coordination of insurance benefits for department employees.
• Maintain supplies of frequently used documents by monitoring their use and arranging for orders.
• Operate a computer in a Microsoft Office environment or other related equipment, scanner, copier, calculator and telephone equipment in connection with account maintenance activities.
• Compose correspondence such as emails, letters, reports and certifications in response to requests from the public and other county employees.
• Provide requested account information as appropriate.

Essential Functions :

Minimum Qualifications :

Exam / Screening Process Information :