Administrative Program Specialist A-EC

Administrative Program Specialist A-EC

This position is located in Baton Rouge, LA

Office of Early Childhood Operations

Job Focus Area

At LDOE, our mission is to ensure that all children from birth to four will lead the way to kindergarten readiness. The Louisiana Department of Education's Early Childhood Operations is seeking a detail-oriented and proactive professional to serve as an Administrative Program Specialist A which reports directly to the Executive Director. This role involves managing data, preparing reports, assisting with compliance tracking, and facilitating communication across departments. In addition, will serve as time administrator, oversee leases, provide support for the Licensing Division and administrative support to the Executive Director of Early Childhood Operations. The ideal candidate is organized, and detail-oriented.

Candidates with the following skills and competencies are encouraged to apply :

Communicating Effectively : The ability to relay information correctly and appropriately to connect people and ideas.

Making Accurate Judgments : The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

Using Data : The ability to use relevant and valid data to inform a recommendation for action.

Accepting Direction : The ability to accept and follow directions from those higher in the chain of command.

Acting Decisively : The ability to make decisions quickly and effectively.

Acting with Ethics and Integrity : The ability to be consistent, honest, and trustworthy steward of State resources.

Displaying Professionalism : The ability to recognize how your actions impact the perceptions of both you and your organization.

Managing System : The ability to predict and manage the effects of actions on interrelated or interacting components of a team, department, or organizations.

Managing Time : The ability to control your time to increase effectiveness, efficiency, or productivity.

Working with Financial Information : The ability to use financial data to guide, drive, and convey the financial standing and / or outlook of an organization.

Minimum Qualifications

Three years of experience in administrative services; OR

Six years of full-time work experience in any field; OR

A bachelor's degree.

EXPERIENCE SUBSTITUTION :

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Duties :

As an Administrative Program Specialist A you will perform responsible duties related to :

Payroll management

Coordination of program information by maintaining databases and generating reports

Maintaining information integrity

Handling a large volume of communication, including Licensing phone calls and emails

Presenting in workshops and meetings

Ensuring program compliance to Federal and State Regulations

Receives, stores, and distributes supplies; maintains inventory of such

Serves as clerical assistant to managers and directors, which may include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters

Update website information for LDOE Early Childhood Operations.

Support the Executive Director by managing calendars, preparing reports, and handling administrative tasks.

Develop and share professional communications, such as newsletters and division updates.

Coordinate logistics for meetings, trainings, and events, including materials, locations, and communication.

Serve as a liaison with internal teams, external vendors, and school systems to ensure effective program implementation.

Draft, proofread, and distribute official communications, emails, and memos

Position-Specific Details :

Appointment Type : Probational, Promotional, or Job Appointment. The person hired for this position is expected to regularly report to the Baton Rouge office. Current permanent classified state employees may be required to accept a probationary appointment, if selected.

Work Schedule : Work hours are Monday - Friday. Work hours will be determined.

Compensation : The salary offered will be determined based on qualifications and experience.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply :

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience / education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information :

For further information about this vacancy contact :

Louisiana Department of Education - Human Resources

PO Box 94064

Baton Rouge, LA 70804

ldoejobs@la.gov