Business Development Coordinator (Houston)

Business Development / Proposal Coordinator

Job Location : Houston

Department : Shared Services

Type : Full Time

Founded in 2007, Ward Getz & Associates LLC (WGA) is a Texas based professional consulting firm that has steadily grown in a competitive market by consistently delivering exceptional quality and service. Our success is rooted in the belief that creative design drives successful projects and that strong collaborative relationships with municipalities, permitting authorities, and local and state agencies lead to tangible results throughout the development process. Our diverse project experience spans industrial, commercial, large mixed-use developments, hospitality, healthcare, education, municipal infrastructure, and both multifamily and single-family residential projects. From preliminary feasibility studies to full scale design, we are committed to providing value through innovative and cost-effective solutions tailored to each project's unique needs. With four established offices across Texas in Houston, The Woodlands, Austin, and San Antonio, and with remote team members located throughout the United States, WGA continues to expand its reach while maintaining a strong local presence.

Responsibilities

We are seeking a highly organized and detail-oriented Business Development Proposal Coordinator to join our civil engineering team. The Business Development Coordinator will support the firms marketing and business development efforts by assisting with the development, execution, and management of marketing campaigns, communications, and promotional materials. This is an exciting opportunity for someone looking to grow their career in marketing within the engineering and construction industry. You will work closely with the marketing and business development teams to help enhance the companys visibility, brand, and client relationships.

Responsibilities :

Business Development & Marketing Support

Research and track upcoming projects, bids, and client opportunities within the civil engineering sector (public and private).

Support the preparation of qualification packages, proposals, and presentations (RFPs / RFQs), including production logistics.

Maintain a database of prospects, clients, and projects (CRM system).

Assist in developing and maintaining marketing materials such as brochures, project sheets, resumes, and case studies.

Assist with ensuring brand consistency across client-facing and internal marketing materials.

Coordinate firms presence at industry events, conferences, and professional association meetings.

Coordinate client events including meetings, presentations and appreciation events.

Client Relationship Management

Support leadership in client outreach efforts, including scheduling meetings, preparing talking points, following up on action items, and keeping up with client activity reports to support business development planning.

Help track client feedback and ensure timely communication with stakeholders.

Maintain contact lists and assist in developing client engagement strategies.

Support teaming and subconsultant coordination for pursuits and ongoing projects.

Market Intelligence

Monitor industry trends, competitor activity, and upcoming infrastructure or development projects.

Prepare reports and briefings for leadership to support strategic decision-making.

Administrative Support

Coordinate business development calendars, deadlines, and deliverables, including preparing agendas and tracking action items from internal BD meetings.

Ensure timely submissions of proposals and compliance with client requirements.

Ensure accurate data entry and reporting to track pursuits and client interactions.

Assist with internal reporting on business development activities.

Qualifications :

• Education : Bachelors degree in marketing, Communications, Business or related field
• Experience :
• 1-3 years of experience in business development, marketing or proposal coordination (AEC industry preferred)
• Technical Skills :
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Creative Suite

(InDesign)

Communication Skills :

Preferred Skills :