Bid and Proposal Manager (Meridian)

Job Title : Bid & Proposal Manager

About United Site Services : United Site Services is the industry leader in comprehensive site services, committed to creating partnerships that help enable our customers' project and event success. Our deep industry expertise, excellence in process management, and dedication to corporate responsibility are pillars of our value proposition; each supported by tangible, best practice programs. Our success is fueled by the dedication and collaboration of our diverse team, which includes field technicians, customer care representatives, sales professionals and functional experts. Each member of our team plays a vital role in ensuring a seamless and reliable experience for our customers. By joining United Site Services, you will be part of an organization that values continuous improvement, teamwork, and excellence in every aspect of our business.

Primary Purpose

The Bid & Proposal Manager is responsible for supporting revenue growth by coordinating the development and submission of compliant, competitive, and timely business proposals. This role manages the bid lifecyclefrom pre-award to post-awardensuring alignment with legal, commercial, and technical requirements. Acting as a liaison across internal teams, the Specialist helps ensure proposals are well-organized, strategically positioned, and executed effectively.

Essential Functions

• Coordinate internal teams in response to complex, high-value bid opportunities.
• Serve as a central point of contact for large-dollar bids, including U.S. Government contracts and multi-regional opportunities.
• Collaborate with Sales to shape winning strategies that align with customer requirements and business objectives.
• Manage the proposal process, including drafting content, reviewing for compliance, ensuring quality, and meeting submission deadlines.
• Partner with Legal to ensure proposals meet contractual and regulatory requirements; secure necessary approvals and signatures.
• Work with Finance and Pricing teams to develop competitive pricing structures aligned with profitability targets.
• Track and manage bid-related activities, including deadlines, Q&A submissions, site visits, addenda, and modifications.
• Maintain and develop proposal content tailored by product, market segment, or customer type.
• Support post-award activities, including compliance monitoring, reporting, and follow-up documentation.
• Assist in pre-qualification and onboarding processes for new bid opportunities.
• Serve as a resource for sales operations and technical sales teams regarding bid-related questions.
• Utilize Salesforce and contract lifecycle management (CLM) systems to track, organize, and report on bid activity.
• Identify and report quality issues, risks, or performance concerns to management for timely resolution.
• Comfortable working across time zones, including early or late meetings (approx. 15%) and occasional domestic travel (up to 10%).
• Uphold the company's core values of Integrity, Accountability, and Teamwork, and act in accordance with the Code of Ethics.
• Perform other duties and projects as assigned.

Supervisory Responsibilities

This position does not have direct supervisory responsibilities.

Qualifications

Education

Minimum 4 Years / Bachelor's degree in business, finance, or a related field. Or a combination of relevant education and experience.

Experience

4 in bid and proposal coordination or procurement, preferably in a multi-state or multi-industry environment.

Additional Knowledge, Skills, and Abilities

Physical Requirements

Benefits Summary

All full-time employees working an average of 30 hours or more per week are eligible for the following benefits :

Salary Range

$77,400.00 $112,000.00 / year

Pay Transparency Statement

At United Site Services, our salary ranges reflect the minimum and maximum base pay for the posted position applicable to all locations across the US. Within the posted salary range, individual pay is determined by the geographic location, job related skills, experience, education, and certifications. Our total compensation package includes base pay plus a comprehensive benefits program.

EEO Statement

United Site Services is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant or employee based on any legally-recognized basis, including, but not limited to : race, color, religion, sex (including pregnancy, lactation, childbirth or related medical conditions), sexual orientation, gender identity, age (40 and over), national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status or any other status protected by federal, state or local law. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.