Administrative Assistant, Associate

Join Our Team At Upmcaaltona!

The Administration Department is currently seeking a motivated and detail-oriented Administrative Assistant, Associate to support our dynamic team. We're looking for candidates with prior administrative experience and formal training who thrive in fast-paced, professional environments.

This role offers a meaningful opportunity for growth, allowing you to build your skills and advance within an increasingly responsible administrative career path. The ideal candidate will demonstrate integrity and discretion, especially when handling confidential or sensitive information.

If you're ready to take the next step in your administrative career with a respected healthcare organization, we encourage you to apply!

Responsibilities :

• Under direct supervision, provides general administrative support to a department or group of professionals.
• Orders office supplies and maintains office equipment.
• Assists Supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
• Sorts, distributes, prioritizes, and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence / highlights important items and sends to supervisor, sends emails sent on behalf of department head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
• Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
• Assists in researching, drafting, and / or abstracting routine reports. Compiles and analyzes basic information.
• Answers, screens, and routes incoming calls and messages. Responds to routine questions.
• Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meetings, and may take meeting minutes).
• Greets, screens, and directs visitors to appropriate staff members.

High School diploma or equivalent.

Up to one year of administrative experience preferred.

Completion of a formal training program, such as Medical Secretary, or related formal training program, preferred.

Working knowledge of word processing, electronic mail / calendar, spreadsheet, presentation, and database software Ability to use applicable MS Suite products (Microsoft 365).

Knowledge of business processes and procedures.

Ability to use basic reasoning skills.

Licensure, Certifications, and Clearances :

Act 34

UPMC is an Equal Opportunity Employer / Disability / Veteran